Administrative Support Specialist

Administrative Support Specialist

Olea is a leading manufacturer of self-service kiosk solutions, helping organizations across healthcare, retail, hospitality, government, and other industries improve customer experiences through innovative technology. Our team is committed to quality, collaboration, and continuous improvement, delivering products that make everyday interactions more efficient and engaging.

About the Role

We're looking for an organized, friendly, and proactive Administrative Support Specialist to be the face of our office and provide essential administrative support across multiple departments. In this role, you'll keep daily office operations running smoothly while supporting Human Resources, Sales, Accounting, and executive leadership. If you enjoy variety in your day, take pride in staying organized, and thrive in a collaborative environment, this might be the perfect opportunity for you!

What You'll Do

• Welcome visitors, customers, vendors, and applicants with professionalism and exceptional customer service.
• Answer, screen, and direct incoming phone calls.
• Manage incoming and outgoing mail and package shipments.
• Maintain conference rooms, common areas, and overall office organization.
• Assist with employee lunches, celebrations, and company events.
• Monitor and replenish office, kitchen, and janitorial supplies.
• Coordinate service calls for office equipment and facility vendors.
• Provide administrative support to Human Resources, Sales, Accounting, and executive leadership.
• Support Human Resources with administrative projects, compliance activities, inspections, business licenses, and registrations.
• Assist Accounting with invoices, documentation, and remote check deposits.
• Support Sales with trade show logistics, shipping, and demo equipment tracking.
• Prepare correspondence, reports, spreadsheets, and business documents.
• Organize electronic and paper filing systems.
• Coordinate meetings, schedules, materials, catering, and follow-up tasks.
• Assist with special projects and other administrative duties as needed.

Why This Role Matters

Our Administrative Support Specialist serves as the operational hub of our office. By keeping daily administrative functions running efficiently, you'll enable every department to stay focused on serving customers, supporting employees, and driving Olea's continued growth.

Why You'll Love Working at Olea

At Olea, you'll join a collaborative team where your contributions make a meaningful impact every day. We value professionalism, innovation, teamwork, and continuous improvement while providing opportunities to learn, grow, and build a rewarding career in a supportive environment.

Compensation & Schedule

• Status: Full-Time, Non-Exempt (Hourly)
• Schedule: Monday to Friday, 7:30 a.m. to 4:00 p.m.
• Location: On-site at our Cerritos, CA facility
• Starting Pay: $23 to $25 per hour

Ready to Apply?

If you're a detail-oriented professional who enjoys supporting people, solving problems, and keeping an office running smoothly, we'd love to hear from you. Apply today and become an important part of the Olea team!