Entry level - Administrative Assistant

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Under supervision the individual in this role is expected to:

• Input information accurately from a variety of sources into computer database or applications to support time and expense entry, work management, invoicing, AP, expense reconciliations or and other processes as assigned.

• Power Bi and Power point is a plus

• Provide general administrative and clerical support including mailing, scanning, and copying. May serve as the receptionist for the Engineering facility.

• Run reports from a variety of tools or systems and review data inputs/outputs for completeness and correctness

• Arrange employee engagement activities in the office.

• Prepare and modify documents including correspondence, reports, drafts, memos and emails as directed

• Meet established deadlines and deliver requested information in a timely manner

• Scheduling and coordinating meetings and appointments; maintain the master calendar of in-house meetings and manage employee calendars & availability

• Support company and client sponsored events by organizing and scheduling catering, facilities, restaurants, or other vendors as necessary.

• Maintain a variety of general administrative reports and databases including fleet, phone lists, storm rosters, occupancy and PPE assignment.

• Cost-effectively monitor and order office supplies as required

• Assist with new employee on-boarding process

• Assist with maintaining fleet vehicles with coordinating and managing maintenance appointments and tracking mileage. Outfitting fleet vehicles with required up-to-date equipment.

• Perform other duties as assigned by management.

COMPLEXITY OF WORK: Semi-routine; majority of work covered by established procedures.