Business Operations Manager

A bit about us:

We are a well-established California bank that has been in operation for over 100 years

Why join us?

• Strong benefits (M,D,V, and 401k)
• Multiple Metric bonuses
• Profit sharing contribution
• Flexible work environment
• Annual Bonus

Job Details

• Executive & Operational Support: Provide strategic and operational support to the COO, including preparing agendas, briefing materials, tracking decisions, and managing follow-up actions.
• Coordinate cross-functional projects and special initiatives, monitor progress, identify risks, and escalate issues as needed.
• Exercise independent judgment to prioritize work and support executive objectives in a fast-paced environment.
• Manage and enhance the Office of the COO's operating rhythm, including leadership meetings, action items, reporting, and cross-department coordination.
• Develop and improve workflows, operating procedures, governance processes, and document management systems.
• Utilize technology, automation, AI tools, and templates to increase efficiency while maintaining confidentiality and compliance.
• Prepare executive communications, reports, presentations, and decision-support materials for senior leadership and board-level audiences.
• Conduct research, analysis, and information synthesis to support strategic initiatives, executive briefings, and special projects.
• Coordinate meeting materials, logistics, and follow-up actions for internal and external engagements.
• Stakeholder Management: Serve as a professional liaison between the COO, executives, departments, and external stakeholders.
• Coordinate executive support activities, including travel arrangements, expense reporting, and special projects as needed.

Education and Experience

• Bachelor's degree or equivalent work experience preferred.
• Notary Commission preferred or ability to obtain as needed.
• Preferred candidate will have 5 or more years of progressively responsible experience in executive support, chief of staff support, office operations, program management, consulting, communications, analysis, or a comparable executive office environment.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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