Administrative Assistant

Provider Administrative Assistant– Oklahoma City, OK

Local Pay: $19/hour- W2 ** **

Join our team and make a meaningful impact by supporting the day-to-day operations of our team. We're looking for a dedicated and dependable professional who is committed to providing excellent support and helping ensure smooth and efficient operations.

**Why You'll Love Working With Us **

• Quick & Easy Application - Apply anytime, anywhere with our enHANce app.

• Referral Rewards- Receive referral bonuses for eligible candidates you refer .($200 referrer / $100 referee- Payable after 200 hours of work)

• Personalized Support - Work with a dedicated recruiter committed to your success.

• Exclusive Employee Benefits - Enjoy free continuing education (CEUs) exclusive marketplace discounts, hotel savings, pet insurance, and Employee Assistance Program.

Shift Details:

• Monday- Friday

• 8.00am - 4.30pm

Provider Administrative Assistant – Duties & Responsibilities:

• Provide administrative and clerical support to physicians and healthcare providers.

• Schedule patient appointments, meetings, and consultations.

• Maintain accurate patient records and update information in the electronic medical record (EMR).

• Handle phone calls, emails, and patient inquiries professionally.

• Coordinate referrals, medical documents, and provider schedules.

• Assist with patient registration, check-in, and insurance verification.

• Prepare reports, correspondence, and other administrative documents.

• Maintain confidentiality of patient information and comply with HIPAA regulations.

• Coordinate with medical staff to ensure smooth daily operations.

• Follow facility policies, procedures, and regulatory standards.

Minimum Qualifications

• Basic knowledge of general office practices, recordkeeping procedures, and data entry standards.

• Knowledge of business English, spelling, grammar, and Microsoft Office applications.

• Ability to prepare accurate correspondence, reports, and documentation.

• Strong organizational and time management skills with attention to detail.

• Excellent communication and customer service skills.

• Ability to follow written and verbal instructions and established procedures.

• Ability to handle confidential information appropriately.

• Ability to work independently and collaboratively in a fast-paced environment.

• Dependability, adaptability, reliability, accuracy, teamwork, and accountability.

• Initiative to complete assigned tasks and willingness to learn new processes.

• Commitment to providing timely and accurate administrative support.

Education and/or Experience

• An equivalent combination of education and experience, with one of the following substitutions for the required experience:

• Six months of technical or vocational training coursework or high school training in business or office machines; OR

• Completion of 15 semester hours from an accredited college or university.

Preferred Qualifications

• Experience providing administrative or clerical support in a professional office environment.

• Experience working with provider data, health insurance administration, or government programs.

• Proficiency in Microsoft Office applications, including Excel, Outlook, Word, and Teams.

• Experience organizing and maintaining digital and physical records.

• Experience handling confidential information in accordance with agency or state requirements.

• Strong written and verbal communication skills with attention to accuracy and professionalism.

• Experience in high-volume data entry or document review environments.

Benefits

• Competitive Pay

• Health, Dental, Vision, Life & Short-Term Disability Insurance(eligibility begins after 60 days)

Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability