Administrative Associate

Administrative Associate I (Registrar)

$35,516 - $54,510

The Administrative Associate (Registrar) supports the school by processing requests for new enrollments, transfers, and withdrawals, and performs a variety of administrative and general office clerical duties in the school's main office under the general supervision of the school principal. This person is also responsible for entering and maintaining student files and records that are both clerical and academic in nature.

Qualifications: 1. High School Diploma or GED required; post secondary education preferred 2. Experience with Microsoft Office (Word, Excel and Outlook) required 3. Experience with PowerSchool and/or student information systems, preferred 4. Experience entering student attendance, tardies, or early dismissals, preferred 5. Excellent written and oral communication skills 6. Time management, planning and organization skills; must be able to multi-task efficiently while under pressure 7. Ability to obtain Notary Public certification, preferred 8. Knowledge of standard office procedures, practices, and equipment 9. Knowledge of student registration methods, and procedures, preferred 10. Two or more years of relevant office associate, administrative associate, and/or general office setting experience, required 11. Ability to establish and maintain effective working relationships with students, staff, parents, and the community 12. Ability to understand and follow oral and written directions, including detailed work procedures 13. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, a personal computer, calculator, copier, fax machine, and document scanning equipment 14. Must have the use of sensory skills in order to effectively communicate and interact with other employ‐ ees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls 15. Satisfactory completion of all onboarding requirements prior to first day of employment, including, but not limited to:

• Documentation of eligibility for employment in the U.S.
• Virginia State Police/FBI criminal history background check
• Virginia Department of Social Services background check
• Tuberculosis test/screening completed within the last 12 months

Essential Duties:

1. Assists parents/guardians, and students with all aspects of new student registration, student transfer, or student withdrawal.

2. Serves as a primary point of contact for families, teachers, staff, and other schools with regards to student transcripts and student records (academic and demographic). Performs the role of school registrar with student entries and withdrawals.

3. Inputs student data, demographics, and class schedule into PowerSchool.

4. Enters daily student attendance, tardies, and early dismissals into PowerSchool. Maintains records and filing system, updating as necessary.

5. Balances monthly student ADM reports. Schedules requested meetings for school and central office personnel.

6. Assists with scheduling school meetings at the direction of the school building, school principal, and/or principal designee/design‐ ees. Collects, distributes and processes incoming mail.

7. Works directly with the principal and principal's designee/designees to develop a school-specific master schedule. Handles a variety of routine technical and administrative assignments.

8. Processes new/revised parent/guardian contact information.

9. Acts in a courteous and respectful manner, using good judgment and appropriate communication skills at all times.

10. Maintains a high level of ethical behavior and confidentiality regarding students, parents, and other staff members.

11. Models non-discriminatory behavior in all activities.

12. Performs other related work as required.

Physical Requirements: No significant amount of climbing, bending, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, talking, and other repetitive motions.

Gloucester County Public Schools reserves the right to delete, add, or revise provisions of this position description. This includes the position title, minimum and preferred qualifications, working conditions, and essential duties. Gloucester County Public Schools does not discriminate on the basis of race, color, national origin, veteran status, sex, gender, creed, marital status, age, or disability in its educational programs, activities, or employment practices as required by the Title VI, Title VII, Title IX, Section 504 and ADA regulations.