Overdose Prevention & Response Contract Manager (Project/Program Manager II)

Project/Program Manager II ("Overdose Prevention & Response Contract Manager")

The primary purpose of the Project/Program Manager II ("Overdose Prevention & Response Contract Manager") is to carry out contracting duties for the ODPR (Overdose Prevention and Response) program's partnerships that deliver overdose prevention and response services, as the program expands to meet increased community need. Other duties include report tracking, invoice review and approval, developing equitable contracting practices, and providing program support to service providers. The position may also be involved in additional tasks and duties relating to contract reporting, supporting program evaluation; training and technical assistance for contractors; and other ODPR projects involving contractors. This is a unique opportunity to work with a group of professionals with subject matter experience who have access to funds and resources that can further efforts to strengthen and broaden the reach of overdose prevention strategies. Our team is focused on applying an equity and anti-racist approach to the work. As a member of the ODPR team, this position will be responsible for various contract development and monitoring duties for approximately 15 community-based contracts. This will occur in close collaboration with a peer Contract Manager, Program Managers, other ODPR staff, and community partners.

Temporary opportunity. Term-Limited Temporary (TLT) positions are "at-will" positions but are eligible for benefits. This TLT is currently anticipated to last until August 10, 2027. However, funding sources for this work remain uncertain and dependent upon decisions actively being made at both the federal and local levels. As a result, the end date of this position may be adjusted based on those decisions. The County and the Department continue to work to secure long term funding sources.

This vacancy can also be filled as a Special Duty opportunity. For Special Duty Assignment interest, you must be a Career Service, Career Service Exempt or other regular (non-temporary) employee in King County who has completed their initial County probation. You must have supervisor approval prior to taking a Special Duty Assignment.

Note: This posting will create a list of qualified candidates that may be considered for selection of additional vacancies of the same position type over the next 6 months.

Commitment To Equity and Social Justice

Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.

The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.

We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.

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Work Schedule

This is salary position and FLSA Non-Exempt (overtime eligible). The typical work schedule is Monday - Friday, 8am - 5pm and may include some evenings and weekends depending on community needs.

Work Location

The ODPR team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is the Chinook Building, located at 401 5th Ave, Seattle, WA 98104.

Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.

Job Duties

• Collaborate with other Project and Program Managers to ensure all aspects of contract monitoring and management are assured for the Overdose Prevention workgroup.
• Develop service contracts with agencies funded to provide overdose prevention services, working closely with the Program Manager III's. Specific aspects include: developing scopes of work, project budgets and contract exhibits, and tracking contracting process to ensure timely execution.
• Investigate or support opportunities for improving equity in contract development and contract monitoring practices in conjunction with ODPR staff, contractors and other teams within the Health Sciences Division.
• Monitor contracted work including conducting regular desk monitoring and on-site monitoring visits to ensure financial compliance and compliance with contract terms.
• Along with a second contract manager and finance staff, manage timely invoice submission and review of all contracts for the Overdose Prevention workgroup. Review programmatic aspects of contracted expenditure invoices, highlight any missing or inadequate documentation, and coordinate with staff conducting a fiscal review of invoices to request follow-up as needed. The position will also work closely with the ODPR finance lead in monitoring subcontractor invoices and providing technical support to subcontractors relevant to the billing requirements of their contracts.
• Work with Program Managers and other program staff to cultivate and strengthen partnerships to ensure maintenance and expansion of community-based services for people who use drugs, while simultaneously ensuring compliance in contracted work.
• Provide technical assistance to partners to support contract compliance and program quality in delivery of drug user health services and programming via interdisciplinary teams. This includes: developing tools to ensure effective inter-agency operations and communication for services provided in the community.
• Conduct other general planning and analysis duties for the ODPR program, as assigned. Typical projects include but are not limited to: preparing project descriptions, updates and presentations about drug user health; conducting research and analyses to inform program design and promote improvements. May assist with coordination of conferences and other trainings, Requests for Proposals (RFP's) for contracted services, community needs assessment efforts, and with grant applications development on behalf of ODPR.

Experience, Qualifications, Knowledge, Skills

Our ideal candidate will demonstrate the following (Minimum):

• Knowledge of and experience in preparing and monitoring service contracts for the delivery of community-based services to support contract compliance and program quality.
• Experience providing operational support for federal grants, governmental contracts, and procurement processes from a governmental perspective.
• Experience with budget tracking, fiscal systems, invoice review and processing, fiscal compliance, and audit preparations or processes
• Strong project management skills and ability to independently track a large number of tasks and timelines.
• Demonstrated experience gathering, analyzing, and presenting program related information, including programmatic data
• Knowledge of equity and social justice principles and practices and their application in work environments.
• Demonstration of excellent verbal and written communication skills.
• Demonstrated ability to collaborate effectively with diverse individuals, teams, committees, and organizations such as health care centers; housing service providers; mental health and substance use service agencies; community-based organizations; public safety organizations; and other partners.
• Demonstrated ability to work independently to coordinate complex tasks across a team of 10-20 individuals and navigate ambiguity in processes and directions.
• Demonstrated experience developing and monitoring project budgets and complex budget tracking processes.
• Demonstrated advanced proficiency in, Microsoft Office Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

The most competitive applicants will have the following experiences and qualifications (Desired):

• Background in governmental public health
• Three or more years' experience (or equivalent) working with programs serving people who use drugs or community-based programs focused on other marginalized populations.
• Knowledge of King County systems serving people who use drugs including treatment programs, shelters, day centers, transitional housing, and supportive housing/housing first agencies and other community-based organizations.
• Knowledge of King County contracting and compliance requirements.
• Experience with designing public health program evaluations, reporting metrics, trainings, and technical assistance offerings related to overdose prevention, substance use disorder care, and harm reduction services.

Supplemental Information

Forbes named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team