Construction Administrator | Commercial Construction

Job Description

Job Description

CONSTRUCTION ADMINISTRATOR | COMMERCIAL CONSTRUCTION  

 

Collaborative & Supportive Team. Detailed Work. Solid Work Flow. Fun People. 

As a Construction Administrator on the Operations Team at Michael Kinder & Sons (MKS), you will play a vital role in supporting the successful execution of commercial construction projects. Your Ability to manage multiple priorities, maintain organization across several active projects, and consistently meet deadlines in a fast-paced construction environment will keep projects moving seamlessly.

 

WHAT WE OFFER  

Innovate is a team. We ensure that all team members feel valued by living our Core Values. In this role, you will be expected to: 

• Be  T ransformational

• Be  E xceptional 

• Be  A ccountable 

• Be  M eaningful 

• Be  S afe 

 

Benefits include: 

• Medical benefits covering 90% of employee premiums and 40% for dependents 

• Paid vacation and wellness time 

• Traditional and Roth 401k | 100% match up to 4% | Immediately vested 

• Education reimbursement for employees, based on qualifications 

• Business expenses and mileage reimbursement 

• Career Growth Opportunity 

YOUR RESPONSIBILITIES  

 

Project Administration  

• Coordinate project startup activities, including checklists, folder organization, and project directories. 

• Maintain project drawings, specifications, contacts, meeting minutes, and project records. 

• Support Project Managers and Senior Project Managers with administrative project needs. 

 

Submittal & Procurement Management  

• Create and maintain submittal logs, procurement logs, and tracking reports in Procore. 

• Coordinate submittal reviews and approvals between subcontractors, project teams, and design professionals. 

• Track procurement status, material lead times, delivery schedules, and overdue submittals. 
  
  
  
   

Project Change Management  

• Distribute PR, ASI, and RFCO communications and maintain tracking logs. 

• Follow up on pricing requests, subcontractor responses, and pending scope items. 

• Support project teams by maintaining accurate change management documentation and records. 
  
  
  
   

Project Closeout  

• Issue and track closeout documentation requests and requirements. 

• Collect warranties, O&M manuals, attic stock documentation, and other closeout deliverables. 

• Assemble and prepare complete closeout packages for final owner turnover. 
  
  
  
   

Contract & Compliance  

• Request, review, and track Certificates of Insurance and compliance documentation. 

• Maintain compliance records in Sage and monitor expiration dates and requirements. 

• Support subcontract and purchase order administration, tracking, and document management. 
  
  
  
   

Project Turnover  

• Attend project turnover meetings and document project requirements. 

• Review project schedules, milestones, scope, and administrative needs. 

• Coordinate startup requirements with project teams to ensure project readiness. 
  
  
  
   

Project Financial Support  

• Support project accounting functions including contract administration and change management. 

• Assist with project financial reporting, billing support, and cost tracking activities. 

• Provide backup support for project closeout reconciliation and financial documentation. 

 

The above job description is general in nature and may not identify all the duties/functions required to complete the day-to-day Construction Administrator tasks. 

NECESSARY QUALIFICATIONS  

1. Minimum Education | High School Diploma 

2. Office Admin Experience | 5yr

3. Microsoft Office 365 Experience – Including strong knowledge of Excel, Word & Outlook | 1yr 

4. Ability to manage multiple projects simultaneously. 

 

PREFERRED SKILLS  

1. Experience in Construction Industry

2. Experience with Adobe, Bluebeam, Procore & Timberline

JOIN THE FAMILY  

Michael Kinder and Sons is a fourth-generation family-owned Plan, Design, Build construction firm is proud to be a leader in the design-build construction industry. Innovate Commercial Interiors is a fast-growing furniture sales company. Allied Commercial Real Estate is a trusted name known for its transparency. The MKS family of businesses is committed to serving our clients by providing the highest level of services. We are a company that is a rare combination of tradition and transformation. We won’t accept less than the best for all our clients. 

 

Please visit our website to learn more!

Fort Wayne Design Build Firm | Michael Kinder and Sons