Shipping Manager Assistant

Job Description

Job Description

Position Summary

The Shipping Manager Assistant supports the Shipping Manager in the day-to-day coordination and execution of all outbound freight operations at our Clearwater, FL facility. This role plays a key part in ensuring that finished goods, components, and equipment are correctly packaged, documented, and shipped to customers and distribution partners on time. The ideal candidate is detail oriented, organized, and comfortable working in a fast-paced industrial manufacturing environment.

Essential Duties and Responsibilities

Shipping & Order Fulfillment

• Assist in preparing and processing outbound shipments including motor controls, soft starters, and related industrial equipment. This includes assembling/building custom crates and boxing products.
• Verify outbound orders against packing lists, sales orders, and Bills of Materials (BOMs) for accuracy prior to shipment.
• Coordinate with freight carriers (LTL, FTL, parcel, and international) to schedule pickups and ensure on-time delivery.
• Generate and process shipping documents including bills of lading, packing slips, commercial invoices, and export documentation.
• Apply shipping labels and ensure proper marking, packaging, and crating of outbound goods.
• Track shipments and proactively communicate status updates to internal teams and customers as needed.

Warehouse & Inventory Support

• Assist in maintaining an organized and efficient shipping/staging area in compliance with 5S standards.
• Support cycle counts and physical inventory audits as directed.
• Coordinate with production and warehouse teams to ensure finished goods are staged and ready for shipment.
• Receive and process return merchandise authorizations (RMAs) and coordinate return shipments.

Documentation & Systems

• Enter and maintain shipment data accurately in the ERP/WMS system.
• File and maintain shipping records, carrier contracts, and freight invoices.
• Assist with freight claims documentation and follow-up with carriers on damaged or lost shipments.
• Support compliance with export regulations and hazardous materials shipping rules as applicable.

Team & Administrative Support

• Assist the Shipping Manager and Traffic Manager with scheduling, workload coordination, and daily prioritization.
• Communicate with customer service, sales, and production teams regarding shipment status and urgent orders.
• Step in to support receiving functions during peak periods or staffing shortages.
• Follow all safety rules, PPE requirements, and facility procedures.

Qualifications

Required

• High school diploma or GED; equivalent experience considered.
• 1–3 years of experience in shipping, warehouse, or logistics operations, preferably in a manufacturing or industrial environment.
• Familiarity with freight documentation including bills of lading, packing slips, and commercial invoices.
• Basic computer skills including data entry; experience with ERP or WMS systems a plus.
• Strong attention to detail and accuracy in verifying and documenting shipments.
• Ability to lift to 50 lbs. repeatedly and stand/walk for extended periods.
• Reliable, punctual, and team-oriented with a positive, eager-to-learn attitude.

Preferred

• Experience with LTL, FTL, parcel, and international freight carriers and shipping platforms.
• Familiarity with export compliance or hazardous materials shipping requirements.
• Forklift certification or ability to obtain upon hire.
• Experience in electronics, motor controls, or industrial automation manufacturing.

Compensation & Benefits

This position is temporary to permanent. Starting range $22.00–$26.00 per hour depending on experience. Daytime shift with possible overtime when workload requires. Upon full-time hire, we offer a comprehensive benefits package including:

• Health, dental, and vision insurance
• Company-provided life insurance
• Paid time off
• 401(k) with company match
• Tuition reimbursement
• Other voluntary benefit programs
• Opportunities for advancement

Work Environment & Physical Requirements

• Warehouse and production floor-based role within our Clearwater, FL manufacturing facility.
• Exposure to typical manufacturing environment conditions including machinery, moving equipment, and moderate noise.
• This is not a remote position.

You should be proficient in:

• Warehouse Experience
• ERP & MRP Systems
• Inventory Management & Control

Machines & technologies you'll use:

• Warehouse Management Software