CW PDC/PDE Department Administrative Assistant

Job Description:


General administrative support duties for MBD, including, but not limited to:
Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events/offsite meetings
Purchase requisition submission and tracking (track from approval to PO dispatch to vendor invoicing; reconcile PO's with actual expenditures)
Invoice receipt and payment confirmation
Monthly accrual preparation and submission
New Hire Setup/Preparation (for new TM's & VWF; account/PC/CAD machine setup, applications access, update & distribution of org/seating charts, etc.)
Travel arrangements
Visitor Preparation (i.e., CAD/CAE account setup, guest Wi-Fi, visitor badge requests for visitors from Affiliates and Vendors)
Travel Arrangement for Tvisitors and need to understand basic Japanese in order to communicate with visitors .
Maintain/update Assistant Reference Manual
Maintain office supply room (office supply orders)
Mail distribution


3 to 5 years of strong general office/department support experience
Excellent verbal, written, and interpersonal skills
Excellent customer service skills
Proficient in SAP/Ariba (or equivalent software experience) and MS Office (Outlook, Excel, PowerPoint & Word)
Strong ability to work independently and with other members

Basic Japanese Skill is a plus but not mandatory