Proposal Coordinator and Writer

Job Description

Job Description

Robert Half Marketing and Creative has a client looking for a Proposal Coordinator and Writer to join a consultancy team on a Contract basis. In this role, you will help produce high-quality, persuasive proposal submissions that showcase technical capabilities and a strong client service mindset. This opportunity is ideal for someone who can manage multiple deadlines, collaborate with subject matter experts, and turn complex information into clear, well-structured documents.

Responsibilities:

• Analyze solicitation documents to identify submission requirements, build response frameworks, and guide proposal planning activities

• Lead proposal scheduling by organizing kickoff meetings, monitoring milestones, and keeping contributors aligned on deliverables

• Create and refine written content for proposals, including summaries, technical responses, and project experience narratives

• Review submission packages to confirm accuracy, consistency, and alignment with strategic messaging and client expectations

• Prepare formatted proposal documents using approved visual standards and generate final digital or print-ready materials

• Organize and update reusable proposal resources such as templates, standard content, and reference materials for future submissions

• Assist with activities following submission, including preparation of presentation materials and review of proposal performance insi

• At least 3 years of experience in proposal coordination, proposal writing, technical writing, or a similar role within a consulting environment
• Background supporting environmental, engineering, scientific, or other services proposals is strongly preferred
• Strong written communication and editing abilities with the capacity to present complex information clearly and effectively
• Excellent organizational skills with careful attention to detail and accuracy across multiple concurrent assignments
• Ability to coordinate with cross-functional teams, manage deadlines, and keep proposal efforts moving forward
• Proficiency with Adobe Creative Suite, particularly InDesign, for document production and formatting
• Experience contributing to proposal development, response writing, and final submission preparation