Operations Manager

Responsibilities Manage day-to-day bookkeeping, accounts payable/receivable, and cash flow tracking in coordination with the accounting team. Ensure accurate project-level cost and hours tracking across all active engagements. Manage timekeeping compliance and support annual incurred cost submissions. Process payroll inputs and coordinate with benefits providers. Manage employee onboarding, offboarding, benefits enrollment, and personnel records. Manage hiring logistics: job postings, interview scheduling, background checks, offer letters. Maintain HR policies, employee handbook, and compliance with state and federal employment requirements. Administer PTO tracking, performance review scheduling, and recurring HR calendar items. Maintain the contract register for all engagements, contracts, subcontracts, and agreements in coordination with Engagement Directors and Managers. Support contract file maintenance and deliverable calendars in coordination with Engagement Directors and Managers. Assist with subcontract administration, including invoice review and flow-down compliance tracking. Coordinate with management and legal counsel on NDAs, teaming agreements, and contracts. Own vendor relationships across IT, insurance, benefits, facilities, and software subscriptions. Manage the Reston office and ensure it is operationally ready for hybrid staff. Track and negotiate vendor contracts, renewals, and service levels. Administer internal SharePoint-based document management system and enterprise AI platform. Proactively identify manual or inefficient processes and implement AI tools or automation to eliminate them. Build and maintain the internal operational playbooks that allow the company to scale. Stay current on practical AI tools and surface high-value adoption opportunities to leadership. Requirements Bachelor's degree in Business Management, Management Information Systems, or equivalent field. 4 - 6 years in a hands‑on operations, office management, or business operations role -- preferably in an IT or professional services firm. Familiarity with federal contracting operations strongly preferred: FAR basics, contract file management, DCAA‑aware financial practices, and deliverable tracking. Proven ability to manage multiple operational functions simultaneously with minimal direction. Experience with bookkeeping or financial tracking tools (Unanet, Deltek, or similar). Proficiency in Microsoft Office Suite and Microsoft Project. Actively and independently uses AI tools (e.g., Claude, ChatGPT, Microsoft Copilot, or equivalents) to get work done faster and better. Resourceful problem‑solver who seeks out automation, templates, and tools before defaulting to manual effort. Comfortable learning and implementing new platforms without hand‑holding. Certifications & Qualifications Bachelor's degree in Business Management Bachelor's degree in Management Information Systems #J-18808-Ljbffr