District Payroll Clerk

Payroll And Accounts Payable Specialist

Job Summary: To assure accurate preparation and payment of all employees on a biweekly basis so that the best possible service can be provided in the processing and handling of staff payrolls and all related data and reports. To assure a smooth and efficient operation of the accounts payable system with the highest standard of accuracy maintained so that the best possible service can be provided in the administration of the financial transactions of the district.

Report to: Director of Business Operations Supervises Directly: No one, unless temporarily assigned Supervises Indirectly: No one, unless temporarily assigned

Essential Duties and Responsibilities

Payroll:

• Receives and computes all biweekly payrolls which includes contractual and unit payments (timesheets, supplemental payments for additional earnings), making deductions for income tax, retirement, annuities, health and medical insurance and other necessary deductions.
• Works closely with the Human Resources coordinator to process employee and employer pension forms (Illinois Teacher Retirement System, Illinois Municipal Retirement Fund & Social Security) and reports.
• Process employee voluntary and involuntary deductions: federal and state taxes, credit union, union dues, insurance, annuities, court ordered child support, wage garnishments, optional TRS payments, etc.
• Prepares monthly board reports, and payroll distributions for Board approval by the addressed time frame.
• Coordinates closely with the Township Treasurer's office in establishing the payroll processing calendar, and submitting required data and reports on a monthly, quarterly, yearly basis.
• Responsible for the distribution of all payroll checks.
• Educates and answers questions from staff concerning payroll deductions, adjustments, additions, etc.
• Attend workshop/conference to educate updates made with iVisions, TRS, IMRF and Insurance.

Accounts Payable:

• Maintains a complete and systematic set of records of all financial transactions of district related to accounts payable and receivables, miscellaneous monies, and imprest funds.
• Records details of school financial transactions in appropriate journals via computer data entry and subsidiary ledgers from such sources as requisitions, purchase orders, etc.
• Matches invoices and appropriate purchase orders and prepares, enters and processes all bills as required.
• Prepares a bi-monthly list of bills for Board approval and maintains a cross-reference of Board approved bills and checks issued.
• Prepares and mails checks to vendors, etc, as required and responds to vendor payment inquiries as necessary.
• Prepares trial balances and corrects discrepancies, as necessary, reviews with Director of Business Operations prior, and forwards information to the Township Treasurer's Office.
• Processes all vouchers, expense reports, and travel receipts.
• Responsible for district imprest funds, including check reconciliation and posting to accounts.
• Process miscellaneous monies accounts (accounts receivable, etc.) as required and prepared paperwork for bank deposits.
• Process checks, reports, etc. received from the Township Treasurer's Office.
• Provides accounting services essential to the preparation, administration and supervision.
• Serves as accountant for expenditure reporting of all federal, state, and private projects approved by the Board.
• Prepare the utility report for the district, work closely with preparation for audit.
• Performs other duties as assigned.

Education, Certification, and Experience

High School diploma, Associate Degree preferred with basic knowledge of bookkeeping and accounting. At least two years related experience and/or training in data processing payroll systems such as DCR, Skyward Q, Tremont. Proficiency in using a personal computer, calculating machine, typing and computer data entry, etc.

Skills and Abilities

Must be able to perform all of the duties and responsibilities of the position. Ability to communicate effectively and accurately, both orally and in writing, in English. Proficiency in computer applications, including Microsoft Office and Excel. Ability to establish and maintain effective working relationships with both internal and external constituents. Ability to work independently, stay on task, multi-task, and take responsibility to complete assigned projects in a timely and efficient manner.

Minimum Requirements

Education/Experience: High School diploma, Associate Degree preferred with basic knowledge of bookkeeping and accounting. At least two years related experience and/or training in data processing payroll systems such as DCR, Skyward, Tremont. Proficiency in using a personal computer, calculating machine, typing and computer data entry, etc.

Contract Period: 12 months, 260 days

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Usually, normal office working conditions. The noise level in the work environment is quiet to moderate.

Calendar/Work Schedule and Compensation: Annual Calendar: 260 day calendar Compensation: _X_Paid per the Contractual Agreement(salaried) ___ Paid per the Contractual Agreement (hourly) Classification: ___ Administrative _x_ Support Staff ___ Certified ___ Non-Certified FLSA Status: _X_ Non-Exempt from overtime under the Fair Labor Standards Act ___ Exempt from overtime under the Fair Labor Standards Act