Accounts Payable Associate - Part Time

Job Description

Job Description

JOB DESCRIPTION

Title

Accounts Payable Associate – Part Time

jOB #

JD - 145

Date 

June 15, 2026

FLSA

Non-Exempt

LOCATION

McHenry

REPORTS TO

Accounting Manager

POSITION SUMMARY

Performs daily accounting activities involving accounts payable.

RESPONSIBILITIES 

• Process and verify vendor invoices, employee expense reports, and payment requests while ensuring compliance with company policies and approval procedures.
• Assist with payment processing through ACH, check, and other approved payment methods, maintaining accuracy and timely disbursement.
• Maintain organized accounts payable records, including vendor files, tax documentation (W-9s), and supporting financial records.
• Develop and maintain positive vendor relationships by addressing inquiries, resolving payment discrepancies, and ensuring timely issue resolution.
• Collaborate with Customer Support and Shipping/Receiving departments to verify invoice accuracy and reconcile supporting documentation.
• Support the Accounting Manager with general ledger account analysis by tracking and entering expense data into weekly financial reporting spreadsheets.
• Assist the Accounting Manager with maintaining and updating freight analysis reports and related accounting documentation.
• Identify and recommend process improvements that enhance efficiency, accuracy, communication, and overall workflow effectiveness.

EDUCATION & EXPERIENCE 

• Associate or bachelor’s degree in accounting, Finance, or a related field preferred.
• 1–3 years of experience in Accounts Payable (AP) or a related finance/accounting role.
• Working knowledge of accounts payable processes, invoice processing, and vendor management

SKILLS

• Strong attention to detail with excellent problem-solving abilities.
• Effective written and verbal communication skills.
• Able to work both independently and as part of a collaborative team.
• Professional, courteous, and customer-focused when representing the company.
• Strong interpersonal skills and ability to interact positively with clients, customers, and colleagues.
• Proficient in basic computer applications, including Microsoft Word, Excel, and PowerPoint.