Front Office Group (FOG) Administrative Assistant F-35 DIV (JPO) Jobs

Front Office Group Administrative Assistant

At Credence, we support our clients' mission-critical needs, powered by technology. We provide cutting-edge solutions, including AI/ML, enterprise modernization, and advanced intelligence capabilities, to the largest defense and health federal organizations. Through partnership and trust, we increase mission success for war-fighters and secure our nation for a better future. We are privately held, are repeatedly recognized as a top place to work, and have been on the Inc. 5000 Fastest Growing Private Companies list for the last 12 years. We practice servant leadership and believe that by focusing on the success of our clients, team members, and partners, we all achieve greater success.

Credence has an immediate need for a Front Office Group Administrative Assistant at the journeyman level who will be primarily responsible for supporting F-35 Joint Program Office (JPO) at Wright Patterson AFB, OH.

Responsibilities include, but are not limited to the duties listed below:

• Provide assistance with administrative and management support including but not limited to assisting the XP-OZ office in analyzing problems, identification of alternative solutions, providing recommendations, writing reports, and accomplishing specifically assigned work.
• Assist with administrative tasks as necessary to support management operations functions. These tasks shall include: answering phones; scheduling telecoms and VTCs; preparing organizational charts; entering data; integrating information into required reports; generating and maintaining training requirements, files, forms and established file plans; processing mail (receiving, signing for, and distributing mail, both classified and unclassified, and accessing, storing, and handling classified material); processing travel orders using the Defense Travel System (DTS); preparing correspondence (both classified and unclassified), and; managing and operating fax equipment.
• Assist to monitor and manage the organization awards program IAW USAF polices. (Award cycles may be quarterly, annually or on an ad hoc basis).
• Provide support to monitor and publish due dates, award selection criteria and nomination package format for each award; track nominations; coordinate results of selection panel; and assist in obtaining and presenting the awards.
• Perform workflow management functions as needed to ensure timely Directorate response to external and internal suspense/s and tasking/s. Necessary workflow management functions shall include: receiving suspense/tasking notices and details from several sources; analyzing suspense/s and taskers for execution assignment; assigning the proper action organizations, action officers and suspense dates; tracking, consolidating and coordinating responses into a single PEO or directorate-level response; senior functional or PEO approval as needed; formally responding to the tasking organization and closing out the suspense or tasking, and; archiving completed actions to enable retrieval from archival storage and electronic records management (ERM) systems.
• Manage coordination and suspense control activities for inquiries from higher headquarters and directorate staff, and prepare responses for XP-OZ Director and/or Deputy approval and provide recommendations when appropriate.
• Collaborate with directorates and assist in managing tasks from the AFMC SOCCER database, or successor system such as the Task Management Tool (TMT).
• Provide support to develop internal and external briefings and reports. The Contractor shall provide support in filing and retrieving graphics materials to facilitate research and expedite creation of briefings and reports; compiling and preparing briefings and reports in both electronic and hard copy to use for special and/or recurring reports, and; providing assistance during briefings.
• Assist with maintaining databases and producing spreadsheets, graphics and other specialized products, and facilitating the use of standardized automated forms, performance reports, materials procurement, maintenance and disposition, as well as other periodic or ad hoc reports.
• Support the planning, formulation, editing, development, coordination and publication of finished products, e.g., program documentation, plans, directives, reports, briefings and other presentations, as required (technical and non-technical; classified and unclassified) in the media and format requested, ensuring compliance with DoD policies and the current revision of the Tongue and Quill (Air Force Handbook 33-337).
• Support the establishment and maintenance of master files and file plans of program data (both classified and unclassified) to facilitate tracking and resolution of issues associated with operations.
• Assist as a POC for records filing and maintenance.
• Assist to serve as the focal point to consolidate, assemble, and visually display materials for staff meetings, prepare a weekly agenda, schedule special topics, prepare copies for attendees, and set up and operate conference room equipment.
• Provide support to retrieve data or information in the form of queries and reports, maintenance of tracking systems for identification of deficiencies and corrective actions/closure, and in preparation of documentation for Government review and approval.

Requirements Education, Requirements and Qualifications:

• Must have at least an active or current secret security clearance.
• Bachelor's or Master's Degree in a related field and at least three (3) years of experience in the respective technical / professional discipline being performed, three (3) of which must be in the DoW/DoD
• OR, seven (7) years of directly related experience with proper certifications as described in the PWS labor category performance requirements, five (5) of which must be in the DoW/DoD.
• Minimum of three (3) years of administrative or analysis support experience
• Expert knowledge and capability to use personal computers to produce visual aids (slides, view graphs, briefing charts and other graphics) using standard USAF software applications.

Benefits:

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development