Accounts Payable Clerk

The Staff Accountant / AP is a combined accounting role responsible for managing all accounts payable activity across RCSC's fifteen locations and twelve physicians, while also supporting the month-end close process in partnership with the Accounting & Capital Projects Manager. This role owns the full AP cycle — invoice processing, vendor payments, reconciliations, credit card management, and compliance filings — and contributes to broader accounting functions including bank reconciliations, accruals, journal entries, and fixed asset tracking. It is a hands-on, detail-oriented position suited for an accounting professional who can work independently, manage high transaction volume, and grow into a full accounting partner over time. Responsibilities: Accounts payable: Own the full AP cycle — invoice processing, payments, vendor management, and reconciliations across 15 locations Month-end close support: Assist with journal entries, accruals, bank reconciliations, and close documentation in partnership with the Accounting & Capital Projects Manager Fixed asset management: Maintain a complete, accurate fixed asset tracker covering equipment, computers, and furniture across all locations Credit card management: Record and reconcile all credit card transactions in NetSuite with proper supporting documentation Compliance & reporting: Support 1099 preparation, multi-state sales and use tax filings, business license renewals, and property tax coordination Vendor & purchasing coordination: Manage vendor relationships and FF&E purchasing under the direction of the Accounting & Capital Projects Manager Accounts Payable Process vendor invoices accurately and in a timely manner across all 15 locations Match invoices with purchase orders and receiving documentation Prepare and process weekly or bi-weekly check runs and electronic payments Maintain vendor files and respond to vendor inquiries Reconcile vendor statements and resolve discrepancies Maintain organized and audit-ready AP documents Assist in preparing 1099s Complete business license renewals in a timely manner Coordinate annual property tax calculations prior to year-end Complete cost analysis for vendors as needed Month-End Close Support Assist the Accounting & Capital Projects Manager with the monthly close process Prepare and post journal entries related to AP, accruals, and prepaid expenses Perform bank reconciliations across accounts and locations Support accrual entries and ensure expenses are recorded in the correct period Maintain close documentation and support audit-ready workpapers Identify and escalate discrepancies or variances to the Accounting & Capital Projects Manager Credit Card Management Input all credit card transactions into NetSuite in a timely manner Ensure all credit card transactions have complete supporting documentation Reconcile credit card accounts to the general ledger monthly Fixed Asset Management Maintain a current fixed asset inventory for all office locations, including equipment, computers, and furniture Record model and serial numbers for all assets for insurance and repair reference purposes Update the fixed asset tracker when new equipment is purchased, repaired, retired, or relocated Coordinate with Robert Hicks to obtain physician and leadership authorization for high-dollar repairs or new equipment purchases Vendor & Purchasing Coordination Manage FF&E and medical equipment purchasing under the direction and oversight of the Accounting & Capital Projects Manager Identify vendors and build working relationships with third-party suppliers Coordinate computer and equipment purchases; notify bookkeeping of any satellite office visits or installations for proper location coding Assist with on-site projects as needed Qualifications: Required Experience, Skills & Qualifications Associate or bachelor's degree in accounting, finance, or business preferred 3+ years of experience in accounts payable, general accounting, or a combined AP/accounting role Experience supporting month-end close, including journal entries, accruals, and bank reconciliations Strong attention to detail and organizational skills Ability to handle sensitive and confidential financial information Proficiency in Microsoft Excel; experience with NetSuite or similar accounting software preferred Multi-state sales and use tax filing experience a plus Strong communication and time-management skills Ability to work independently and prioritize in a fast-paced, multi-location environment Compensation: $50,000 - $60,000

• Accounts payable: Own the full AP cycle — invoice processing, payments, vendor management, and reconciliations across 15 locations • Month-end close support: Assist with journal entries, accruals, bank reconciliations, and close documentation in partnership with the Accounting & Capital Projects Manager • Fixed asset management: Maintain a complete, accurate fixed asset tracker covering equipment, computers, and furniture across all locations • Credit card management: Record and reconcile all credit card transactions in NetSuite with proper supporting documentation • Compliance & reporting: Support 1099 preparation, multi-state sales and use tax filings, business license renewals, and property tax coordination • Vendor & purchasing coordination: Manage vendor relationships and FF&E purchasing under the direction of the Accounting & Capital Projects ManagerAccounts Payable • Process vendor invoices accurately and in a timely manner across all 15 locations • Match invoices with purchase orders and receiving documentation • Prepare and process weekly or bi-weekly check runs and electronic payments • Maintain vendor files and respond to vendor inquiries • Reconcile vendor statements and resolve discrepancies • Maintain organized and audit-ready AP documents • Assist in preparing 1099s • Complete business license renewals in a timely manner • Coordinate annual property tax calculations prior to year-end • Complete cost analysis for vendors as neededMonth-End Close Support • Assist the Accounting & Capital Projects Manager with the monthly close process • Prepare and post journal entries related to AP, accruals, and prepaid expenses • Perform bank reconciliations across accounts and locations • Support accrual entries and ensure expenses are recorded in the correct period • Maintain close documentation and support audit-ready workpapers • Identify and escalate discrepancies or variances to the Accounting & Capital Projects ManagerCredit Card Management • Input all credit card transactions into NetSuite in a timely manner • Ensure all credit card transactions have complete supporting documentation • Reconcile credit card accounts to the general ledger monthly • Fixed Asset Management • Maintain a current fixed asset inventory for all office locations, including equipment, computers, and furniture • Record model and serial numbers for all assets for insurance and repair reference purposes • Update the fixed asset tracker when new equipment is purchased, repaired, retired, or relocated • Coordinate with Robert Hicks to obtain physician and leadership authorization for high-dollar repairs or new equipment purchasesVendor & Purchasing Coordination • Manage FF&E and medical equipment purchasing under the direction and oversight of the Accounting & Capital Projects Manager • Identify vendors and build working relationships with third-party suppliers • Coordinate computer and equipment purchases; notify bookkeeping of any satellite office visits or installations for proper location coding • Assist with on-site projects as needed

Compensation:
$50,000-$60,000 per year