Medical Records Coordinator

Overview Now Hiring: Medical Records Coordinator $19.81 – $24.64 / Hour | Weekly Pay | Benefits Eligible Every Other Weekend Required Keep Care Connected. Keep Records Accurate. Keep Compliance Strong. At Elderwood at Burlington, we believe that exceptional care depends on accurate, timely, and complete information. As a Medical Records Coordinator, you play a vital behind-the-scenes role in supporting resident care, regulatory compliance, and the smooth operation of our 150-bed skilled nursing and subacute rehabilitation facility. Your work ensures that clinical teams, administrators, and regulatory partners all have the information they need to deliver safe, high-quality care every day. If you\'re organized, detail-oriented, and passionate about supporting healthcare operations, this is a meaningful opportunity to make a real impact. Benefits Weekly Pay Schedule Competitive Pay Rates Gas Allowance Stipend (eligible commuting employees) Shift Differentials Ferry Reimbursement Tuition Assistance Program Employee Referral Bonus Program 401(k) with Employer Match Comprehensive Medical, Dental & Vision Insurance Paid Time Off (PTO) & Holiday Benefits Supportive, team-focused work environment Opportunities for growth within a respected healthcare organization Medical Records Coordinator Overview As a Medical Records Coordinator, you will manage and maintain resident medical records to ensure accuracy, completeness, and compliance with all regulatory requirements. You will support census reporting, quality assurance initiatives, and documentation processes that are essential to both resident care and facility operations. This role requires strong organizational skills, attention to detail, and the ability to work closely with nursing, business office, and leadership teams. Responsibilities Validate and maintain daily census information and submit census activity reports to the Business Office or designated departments Submit required census reports to state agencies on a weekly or as-needed basis Retrieve and manage monthly reports from CMS and other regulatory systems Organize, review, and analyze medical records for discharged residents to ensure accuracy and completeness prior to filing Prepare documentation and reports for Quality Assurance & Performance Improvement (QA & A/QAPI) initiatives Maintain closed medical records, ensuring proper storage, accessibility, and compliant destruction per policy Maintain physician/NP scheduling and assist with related coordination tasks Manage role assignments for physicians and nursing staff within electronic systems (e.g., HPN or similar platforms) Support regulatory compliance by ensuring documentation is accurate, timely, and audit-ready Assist with investigations, audits, and record retrieval as needed If applicable, supervise and support Medical Records Assistant(s), including onboarding, training, scheduling, evaluations, and performance oversight Collaborate with interdisciplinary teams to ensure seamless communication and documentation flow Qualifications High School Diploma or equivalent required Minimum of two (2) years of long-term care experience required Strong computer skills, including Microsoft Office and database systems Knowledge of medical terminology preferred Education or training in medical records management leading toward RHIT certification preferred Strong attention to detail, accuracy, and organizational skills Ability to manage multiple priorities in a fast-paced healthcare environment Excellent communication and teamwork skills Commitment to confidentiality, HIPAA compliance, and regulatory standards This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level. EOE Statement WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved. #J-18808-Ljbffr Elderwood