Purchasing Coordinator

Employment Status: Non-Exempt, Temporary or Internship Work Location: New Albany, IN Revision Date: 29, January 2026 Job Overview The Purchasing Coordinator is responsible for monitoring, tracking, and expediting purchased components to ensure on-time delivery in support of production schedules. This role serves as a key communication link between suppliers, receiving, and internal stakeholders to proactively identify and resolve delivery risks, discrepancies, and material shortages. This role will also help support daily issue resolution (receiving & quality discrepancies, etc.) and will perform data entry / administrative tasks to help improve the completeness and accuracy of system-stored information. Essential Job Functions & Key Responsibilities Confirm purchase order receipt and delivery dates with suppliers Expedite parts requiring earlier delivery or that are past due Maintain frequent communication with suppliers to monitor order status Escalate delivery risks and shortages as needed Shipment Tracking & Receiving Support Manage shipment tracking numbers and monitor in-transit deliveries Verify deliveries arrive as expected and on schedule Resolve receiving discrepancies, including quantity, damage, or documentation issues, in coordination with suppliers and internal teams Internal Communication & Reporting Communicate material status updates to Purchasing, Planning, and Manufacturing Update visual part tracking boards, dashboards, and reports Maintain accurate documentation related to order status and delivery performance Improvement Project Support Support prioritized improvement project activities which could include part counts, material storage setups, system data entry, or other Identify recurring delivery or receiving issues and support corrective actions Assist with process improvements related to expediting, tracking, and supplier communication Skills, Qualifications & Experience Microsoft Office, especially Excel proficiency Experience talking to suppliers/vendors/customers on the phone Attention to detail and sense of urgency Ability to manage multiple priorities in a fast-paced environment Strong follow-up and organizational skills Clear, concise written and verbal communication Strong problem-solving and issue-resolution skills Prior purchasing, planning, shipping, or receiving experience preferred #J-18808-Ljbffr Austincc