TA Ops Coordinator

Avery Dennison is seeking a detail-oriented and organized Talent Acquisition & Internal Hiring Operations Coordinator. This role provides critical operational, recruiting, and internal movement support across the entire talent lifecycle-ensuring a smooth, high-quality experience for external candidates, internal applicants, hiring managers, and recruiters alike. You will manage key operational tasks spanning candidate sourcing support, interview coordination, internal mobility logistics, and pre-employment screening (background checks, drug testing, and medical questionnaires). This position requires clear communication and proactive collaboration with the Talent Acquisition team, internal stakeholders, and third-party vendors in a fast-paced environment. CORE RESPONSIBILITIES Screening Coordination: Manage and monitor all pre-employment screening processes, including initiating and tracking background checks, drug tests, and medical questionnaires. Candidate Communication: Serve as the primary point of contact for candidates regarding their pre-employment screening status, answering questions and providing clear, timely updates and instructions. Process Management: Actively follow up on pending or incomplete screening results with candidates and/or third-party vendors to ensure timely completion. Troubleshooting: Identify, troubleshoot, and resolve any issues or discrepancies that arise during the screening process with a high degree of urgency. New Hire Communication: Initiate and track new hire communications, ensuring candidates have the information they need for their next steps. Data & Systems Management: Maintain accurate and confidential records within the Applicant Tracking System (ATS), SmartRecruiters, and other tracking systems. Internal Mobility Coordination: Oversee the end-to-end internal hiring lifecycle-from tracking candidate eligibility and scheduling panel interviews to partnering with HR and hiring managers on transfer offers, start dates, and transition logistics. Full-Lifecycle Recruiting Support: Partner with recruiters to identify and track qualified external talent, manage complex multi-time-zone interview scheduling, and deliver timely, customer-focused candidate communications throughout the hiring process. SECONDARY SUPPORT RESPONSIBILITIES As time and priorities allow, you may also: Provide backup support for interview scheduling and coordination. Assist with general administrative tasks for the TA Operations & Talent Acquisition team, such as data entry or tracking. Support employee referral program processing (tracking referrals, answering questions). WHAT YOU WILL NEED TO BE SUCCESSFUL You are a self-starter who takes initiative and is skilled at working independently. You provide excellent customer service and believe in creating a quality candidate experience at each touch point. You are incredibly organized and enjoy prioritizing and multitasking in a high-volume environment. You have an impeccable skill for attention to detail. You react with appropriate levels of urgency to situations and events that require a quick response. Qualifications Education: High school diploma or equivalent. (Human Resources degree or coursework is a plus). Experience: 1-2+ years of relevant experience in Human Resources, Talent Acquisition, or a high-volume administrative operations role (internship experience considered). Technical Skills: Proficiency with Google Suite (Gmail, Calendar, Docs, Sheets). Core Competencies: Demonstrated ability to multitask, prioritize, and complete a high volume of tasks with little guidance. Exceptional verbal and written communication skills, with a focus on professional, clear, and service-oriented interaction. Make smart and timely decisions; understand when to take ownership and when to involve other parties. Strong problem-solving skills and the ability to think ahead and troubleshoot. Pay Transparency The hourly range for this position is $20.05 - $26.57/ hourly. The hiring base salary range above represents what Avery Dennison reasonably expects to pay for this position as of the date of this posting. Actual salaries will vary within the range, and in some circumstances may be above or below the range, based on various factors including but not limited to a candidate's relevant skills, experience, education and training, and location, as well as the job scope and complexity, responsibilities, and regular and/or necessary travel required for the position, which may change depending on the candidate pool. Avery Dennison reserves the right to modify this information at any time, subject to applicable law. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or other protected status. EEOE/M/F/Vet/Disabled. All your information will be kept confidential according to EEO guidelines. As #J-18808-Ljbffr Averydennison