Clerical Assistant 3

The Position

If you are a dedicated, organized employee with a positive attitude and an eye for details who enjoys the challenges of payroll and timekeeping work, this is your opportunity! We are on the lookout for a Clerical Assistant 3 who is ready to make a difference every day. In this role, you support key functions that keep operations running smoothly and ensure staff receive accurate and timely payroll services. It is a meaningful job that offers steady responsibilities and room to build new strengths. Become part of an agency committed to progress and reliability. Advance your career with us!

Description Of Work

This position provides essential timekeeping and clerical support for a regional HR office that serves State Correctional Institutions. It ensures accurate payroll actions and consistent recordkeeping for staff in multiple bargaining units. As a Clerical Assistant 3, you will perform the following duties:

• Timekeeping Tasks: Process time entries and payroll actions in SAP for H1 staff, Corrections Officers, Commissioned Officers, and all other employees within the institution.
• Error Resolution: Use your knowledge of pay rules, collective bargaining agreements, and time-related policies to investigate pay discrepancies and correct time entries according to established standards
• Record Tracking: Monitor overtime, schedule changes, absences, and related timekeeping details
• Clerical Support: Complete filing, typing, phone responses, email handling, and data entry duties
• Information Management: Update systems, maintain accurate files, and organize documents for review

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time up to two days per week, after successful completion of a six-month probationary period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office at SCI Mercer. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• We offer a competitive salary and state benefits, including health insurance, dental, vision, and life insurance.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility

Qualifications

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

Legal Requirement:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.