Project Coordinator

Job Description

Job Description

Team Member Expectations

Project Coordinator

Project Coordinator plays a vital role in ensuring the smooth execution of construction projects from start to finish. The team member must have a general understanding of heavy construction and a strong understanding of the administrative aspects of heavy construction projects. This position will report to the Division Vice-President. This role requires a blend of technical knowledge, organizational skills, and effective communication to ensure that construction projects are completed to the highest quality standards.

Mission Statement:

To deliver the highest quality project that exceeds the expectations of our partners while ensuring the safety, wellbeing, and professional development of our team members.

Values:

As Sanford Contractors team members we are:

Guided by the Golden Rule

Accountable

Relationship focused

Prepared

Driven

Core Competencies:

Punctuality, dependability and professionalism at all times

Reliability

Organization and ability to prioritize

Close attention to detail and accuracy

Assertiveness

Resourcefulness

Strict confidentiality

Verbal and written communication skills

Problem-solving skills

General understanding of accounting principles

Data analysis

Organizing and prioritizing

Communication skills

Attention to detail and accuracy

Relationship building skills

Work effectively within a team

Discretion

Judgment

Information management skills

Problem-solving skills

Read and interpret plans/specs/regulations

Proficient in calculations and data entry

Work with cost effectiveness, profitability and safety in mind

Core Duties:

Support Project Team and field operations

Act as a liaison between Superintendents, Sub-contractors, Vice president, etc.

Prepare, maintain, and track Division Specific documents ( ex: reports, quantities, schedules, rosters, etc .)

Prepare and track subcontract agreements

Assist in monitoring outlets that contain potential bid opportunities

Prepare pre-qualifications

Order plans and proposals

Prepare and publish bid schedule to subcontractors and suppliers

Send plans to subcontractors and suppliers to support bidding efforts

Solicit subcontractor and supplier prices in support of bidding efforts

Coordinate and complete the DBE/Good faith efforts for projects that are being bid and those projects that we are successful in obtaining

Obtain bid bond when required and report results to bonding company

Coordinate the execution and delivery of bid packages

Coordinate the execution of project contracts

Compile the Letters of Intent from DBE subcontractors

Prepare and maintain all electronic project folders ("H" drive & Sharefile, Field View, Viewpoint Teams, and Procore)

Coordinate the execution of all preconstruction photos/videos

Coordinate underground utility locates

Execute purchase orders to suppliers that will be furnishing materials to projects

Execute subcontracts to contractors that will be performing on projects and if required send this information to project owner

Prepare, send, and track submittals

Prepare plan sets for field operations and office, keep sets up to date as changes occur and track in a drawing log

Prepare and maintain a log of materials that are delivered to the shop/jobsite

Assist in the preparation of change orders and track in a change order log

Prepare and maintain a project action items log

Prepare and track RFI's

Review/approve invoices of subcontractors and suppliers

Report payments to DBE subcontractors to appropriate agency

Track project quantities for production and billing purposes

Prepare monthly estimates in conjunction with General Superintendents

Create reports within accounting software to establish project profitability

Coordinate and execute project closeout requirements

Be familiar with the responsibilities of the Department Head, General Superintendents, & Estimators in the event of an oversight that needs to be brought to their attention

Perform tasks that are within your expertise to assist the Department leader, General Superintendents, & Estimators

Communicate time away from work with team leader and other team members with sufficient notice

Willingness to work hours as required

Perform other duties as assigned

Education/Knowledge/Training Requirements:

• Associate's degree in Business Administration or Accounting or equivalent knowledge through experience in the heavy construction administration field preferred
• Proficiency in Microsoft Office programs including Excel, Word, PowerPoint & Outlook
• Working knowledge of Viewpoint, Procore, & Primavera P6 software systems preferred
• Working knowledge of Construct Connect web-based system preferred
• Working knowledge of Bluebeam

* Sanford Contractors is an Equal Opportunity/Affirmative Action Employer