Administrative Specialist II / BPH Forensics

Administrative Specialist II Forensics

Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Specialist II Forensics who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health, G. Werber Bryan Psychiatric Hospital, 220 Faison Drive, Columbia SC 29203. As the Administrative Specialist II Forensics, under minimal supervision of the Administrative Coordinator I, Forensic Division, you will serve as the Scanning Coordinator for Forensic Evaluation Services. Coordinate the document imaging process; ensure the migration into Team IA record keeping system; perform quality improvement task on the indexing of documents and accuracy of migration into Team IA. Perform various job duties including analysis and assemble of medical records, processing requests for release of information.

Responsibilities for the Administrative Specialist II Forensics:

• Perform qualitative and quantitative analysis of medical records to ensure compliance with standards established by OMH, TJC, and other regulatory agencies.
• Organize record content according to facility standards. Independently assist healthcare providers with record room services. Prioritize work and adjust priorities based on request for assistance. File loose material, and legal administrative papers into the medical records.
• Comply monthly reports: to include LPP Delinquency List, Final Summary Tracking Report COC Plan Tracking Report, Monthly Discharge Report.
• Audit closed patient records, focusing on verifying key information used for compliance audits or quality improvement purposes; key task includes selecting a sample of closed records, reviewing patient demographics, checking for complete documentation, evaluating treatment plans, verifying discharge instructions, identifying potential issues, and documenting findings with corrective actions.
• Prepare Forensic Evaluation Services charts for scanning into the IA Folder. Scan FES records into the Team IA system. Document records scanned on Index worksheet for documentation purposes.
• Process request for release of information ensuring that request are following HIPAA and other guidelines and requirements for disclosure of records. Retrieve and process all incoming requests via telephone, face to face, or written for such release. Calculate, collect, and transmit fees associated with the release of information. Photocopy materials from the original medical record. Enter all disclosures into the Quantim Correspondence System. Additionally, for discharged patients, compile data to create and forward discharge packets to local Mental Health Centers, and other requestors for continuity of patient care.
• Adhere to all Corporate Compliance duties, Harassment-Free Workplace policies, time and attendance policy and facilitate requirements for cultural awareness training.

Minimum and Additional Requirements:

• A high school diploma. Related clerical experience may be substituted for a high school diploma.
Additional Requirements:
• Must be able to access patient care areas on all DIS campuses and work related locations.
• Must be able to walk, stand, climb stairs, reach, pull, push, bend, stoop, and lift up to 25 pounds.

Preferred Qualifications:

• Bilingual abilities in English and Spanish (or another language) are a plus.

Additional Comments:

• Post hire, employee must:
• Be able to interact in a helpful and pleasant manner with all individuals.
• Be able to type at least 35 wpm and have general knowledge of a computer.
• Be able to understand the flow of health information within the department.
• Have knowledge of laws and regulations covering psychiatric medical records.
• Be able to respond to non-routine request for medical information.

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices:
• State Retirement Plan ( SCRS )
• State Optional Retirement Program ( State ORP )