Law Office Administrator

Please include: CV/Resume; A letter of interest with salary expectations; About Freeman Immigration: Ellen Freeman Immigration Law Group is led by Attorney Ellen Freeman who brings over 25 years of experience in employment-based immigration solutions. The firm services corporate clients in a wide variety of industries with a focus on pharma, biotech, engineering, supply chain management, AI, manufacturing, energy, academia, healthcare, hospitality, and the arts. Services include employment-based immigrant petitions. Since its formation in March of 2019, our firm has been recognized as one of the Best Law Firms in America. As a leader in her field, Ellen is a frequent speaker and writer on topics of employment-based immigration. Ellen is viewed by her peers as a mentor and authority in the field of business immigration law. Ellen has been recognized by Best Lawyers in America, listed as an Elite Thought Leader in Lexology/Who’s Who in Corporate Immigration, and is AV-Preeminent rated by Martindale-Hubbell. Ellen’s reputation as a leader in the field of employment-based immigration is built on excellence, perseverance, kindness, honesty, and hard work. As an employee of the firm, you will be expected to embody the firm’s core values. We treat every client with utmost respect, empathy, kindness, and dedication. While small in size, our firm competes with the largest practices around the country. Your communication, interaction with clients and co-workers, personal presentation, and work product must communicate our firm’s core values. We think we are a special place—made all the more so by our commitment to repairing the world by improving the lives of our clients and employees, and dedicating efforts to enhance our community – both in and outside of our workplace. We do so by showing kindness to one another and building trust; engaging in relentless advocacy; always striving for excellence; and practicing intellectual curiosity and growth. Our core values are: Repair the World Improve the lives of our employees, clients, and community at large Demonstrate Kindness In every interaction Advocate Relentlessly Persevere so that others can achieve their dreams Strive for Excellence Produce superior quality work Practice Intellectual Curiosity Learn and explore the world to improve self and craft We are looking for like-minded individuals who champion our core values. Specific job duties for this position will include: Serve as HR Generalist; Work in direct support of our Managing Partner; Create invoices and reconcile payments; Draft and collect engagement letters; Work with vendors; Assist with benefits administration; Maintaining a calendar of deadlines and tracking the progress of cases and paralegal assignments; Troubleshooting standard office equipment, as necessary; and Working as part of a team and assisting coworkers as needed. Knowledge, Skills, and Abilities Required: Excellent verbal and written communication skills; Ability to interact with a diverse client base in a professional and service-oriented manner; Full proficiency with Intuit QuickBooks; IOLTA banking reconciliation a plus; Microsoft Office Suite and comfort with learning new software programs. Comfort with switching between tasks, assuming different responsibilities, and assisting others as the need arises; Strong organizational skills and a detail-oriented approach; Excellent time management skills and the ability to prioritize workload and deal with stress in a fast-paced work environment; Effective under pressure and in high-volume situations with multiple priorities and deadlines; Ability to demonstrate proactiveness and persistence in daily work; Excellent analytical thinking, research experience, and problem-solving skills; and Ability to work both independently and collaboratively. Experience, Education, and Additional Requirements MBA preferred; Previous HR Generalist experience; Previous bookkeeping/accounting a plus; Previous leadership administrative experience in a law firm setting; Authorized to work in the U.S. for any employer; Ability to commute to the office. This position is local to our office in the Oakland neighborhood of Pittsburgh and is NOT available in a fully remote capacity. Please note that salary is commensurate accounting-related work experience in a relevant work environment. Full benefits available for full time positions.