Payroll Clerk

Job Description

Job Description

We are looking for a detail-oriented Payroll Specialist to support payroll operations for a contract assignment based onsite in Lake Mary, Florida. This role will play an important part in keeping employee pay accurate, timely, and compliant across U.S. and Canadian payroll activities, especially during year-end reporting periods. The ideal candidate brings strong payroll processing knowledge, sound judgment with tax-related matters, and a careful approach to record accuracy and audit readiness.

Responsibilities:

• Process recurring payroll accurately and on schedule for employees across multiple payroll groups, ensuring timely delivery of wages.

• Review time records, earnings, benefit deductions, garnishments, and compensation updates to confirm payroll data is complete and correct before each cycle.

• Investigate payroll variances and work closely with HR and finance partners to resolve payment issues, adjustments, and employee inquiries.

• Support compliance with applicable federal, state, provincial, and local payroll regulations by maintaining correct withholdings and payroll practices.

• Prepare payroll tax filings and related documentation for both U.S. and Canadian payroll activity, coordinating remittances as needed.

• Partner with external advisors or tax contacts to address payroll tax questions, reconcile issues, and support accurate reporting.

• Conduct routine audits of payroll records and transactions to identify discrepancies, strengthen data integrity, and maintain compliance standards.

• Produce payroll reports and supporting documentation for internal reviews, external audits, and management requests.

• Assist with year-end payroll responsibilities, including preparation and review of W-2 and T4 reporting, annual reconciliations, and required government submissions.

• Demonstrated experience managing full-cycle payroll in a high-accuracy, deadline-driven environment.

• Working knowledge of multi-state U.S. payroll processing, including payroll tax requirements and garnishment administration.

• Familiarity with Canadian payroll practices, including year-end reporting and related compliance obligations.

• Hands-on experience using UKG Pro.

• Strong understanding of payroll auditing, reconciliations, and payroll record maintenance.

• Ability to interpret payroll regulations and apply them accurately across routine and year-end processes.

• Excellent attention to detail, problem-solving skills, and the ability to handle sensitive information with discretion.