AP Analyst

Sr. Accounts Payable Analyst

Location: Orlando, FL - Hybrid

Pay: $28/hour

We are seeking an experienced Sr. Accounts Payable Analyst to support a busy AP team in a high-volume environment. This role focuses on supplier inquiries, account reconciliations, issue resolution, and AP research rather than routine invoice processing. The ideal candidate will have strong Accounts Payable experience, advanced Excel skills, and a proven ability to resolve complex vendor and purchasing issues.

Responsibilities

• Manage supplier inquiries through email and phone communication
• Perform supplier account reconciliations and investigate discrepancies
• Research and resolve invoice, purchase order, receipt, and pricing issues
• Work closely with vendors, purchasing teams, branch locations, and warehouse personnel to resolve AP exceptions
• Review vendor statements and aging reports to ensure timely payment and issue resolution
• Handle escalations and complex AP problem-solving activities
• Partner with offshore processing teams to resolve inquiries and exceptions
• Maintain accurate records and documentation
• Analyze AP data using advanced Excel functions

Qualifications

• 5 years of direct Accounts Payable experience required
• Experience resolving complex AP discrepancies, not just invoice entry
• Strong understanding of 3-way matching (invoice, purchase order, and goods receipt)
• Experience supporting inventory, warehouse, distribution, or purchasing environments
• Advanced Microsoft Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, formulas, and data analysis
• Excellent analytical, research, and problem-solving skills
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment

Preferred

• Experience with supplier account reconciliations and vendor management
• Experience working with purchasing teams and inventory-related AP processes
• Oracle Cloud experience preferred but not required
• Associate's or Bachelor's degree preferred

What We're Looking For

Candidates should be able to clearly explain their experience with:

• Inventory and PO-based Accounts Payable
• Performing and troubleshooting a 3-way match
• Resolving invoice, pricing, and receiving discrepancies
• Working with suppliers, warehouses, and purchasing teams to resolve issues

If you enjoy investigating discrepancies, solving problems, and building strong vendor relationships, we'd love to hear from you.
By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.


EEO Notice


Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.


Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .


Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice


By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice


Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice


Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.