Transportation and Logistics Bookkeeper

Job Description

Job Description

Benefits:

• Competitive salary
• 401(k)
• Opportunity for advancement

Transportation and logistics bookkeeper manages the unique financial operations of a fleet or freight company. They track variable operating costs like fuel and maintenance, process payroll for drivers, manage freight bills, and reconcile accounts to ensure the company remains financially healthy and tax-compliant.

Job Overview
We are seeking a detail-oriented and analytical Bookkeeper to join our transportation and logistics team. You will be responsible for maintaining accurate day-to-day financial records, processing driver payroll, and managing specialized transportation accounts payable and receivable. Your work will directly support cash flow management and operational efficiency across our logistics network.

Key Responsibilities
• Fleet Expense Tracking: Accurately record and categorize operational expenses including fuel purchases, toll/I-Pass usage, driver reimbursements, and routine vehicle maintenance.
• Freight Billing & Invoicing: Generate and send precise freight invoices to clients, ensuring accessorial charges (e.g., detention, layover, lumper fees) are properly billed.
• Accounts Payable (A/P): Process vendor bills such as broker fees, carrier settlements, and equipment leases, ensuring timely payments to maximize cash on hand.
• Accounts Receivable (A/R): Monitor outstanding invoices, follow up on past-due freight accounts, and resolve customer billing discrepancies.
• Driver Payroll: Analyze driver logs, trip sheets, and mileage reports to accurately calculate and process weekly payroll, settlements, and tax deductions.
• Reconciliation & Reporting: Reconcile bank and credit card statements, audit fuel card statements against company ledgers, and assist in preparing weekly profit and loss (P&L) statements.
• Compliance Support: Maintain compliance with industry-specific financial regulations, including International Fuel Tax Agreement (IFTA) record-keeping.

Qualifications & Requirements
• Experience: Proven experience as a bookkeeper, accounting clerk, or similar financial role. Previous experience in the transportation, trucking, or logistics industry is highly preferred.
• Software Proficiency: Strong proficiency in accounting software like QuickBooks and advanced Microsoft Excel skills. Familiarity with industry-specific transportation management systems (TMS) is a plus.
• Industry Knowledge: Understanding of owner-operator settlements, freight factoring, and per-diem pay structures.
• Attention to Detail: High degree of accuracy when entering high-volume transactional data (rate confirmations, receipts, bills of lading).
• Communication: Strong communication skills to effectively negotiate or resolve discrepancies with drivers, vendors, and clients.