Administrative Assistant I

Administrative Assistant

Type: Contract To Hire Compensation: $16.00 - $17.00. This position offers the opportunity to convert to a permanent role, with an anticipated pay increase to $19–$20/hour upon conversion Work Model: Onsite Hours: 40.0

Responsibilities

• Assist in daily administrative tasks supporting the RCM Ancillary Services department.
• Coordinate mailing activities, including stamping, compiling, and distributing mail, and managing postage and shipping logistics.
• Maintain supplies and inventory for department needs, including restocking and submitting orders.
• Manage document systems, including scanning, attaching, and organizing records in CPR+ Document Management system.
• Monitor and distribute incoming faxes; coordinate with vendors for facility and IT issues.
• Support new hire onboarding activities, including assembling binders and setting up equipment.
• Ensure proper disposal of computer equipment following company policy.
• Maintain departmental charts, employee directories, and communication boards.
• Assist credit balance staff by mailing, emailing, faxing, uploading, and tracking documents.

Requirements

• High School diploma/GED or equivalent required; some college preferred.
• Minimum of one (1) year experience in medical office operations or related field.
• Working knowledge of automated billing systems; experience with CPR+ and Waystar a plus.
• Knowledge of ICD 10, CPT, HCPCS coding, and medical terminology is a plus.
• Proficient in Microsoft Office with typing speed of 40+ WPM.
• Strong verbal and written communication skills.
• Ability to prioritize, problem-solve, and multitask effectively.
• Knowledge of federal and state revenue cycle regulations is a plus.
• Flexible schedule to work evenings, weekends, and holidays as needed.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.