Project Support Specialist

Project Support Specialist Company: Marquis Management, Inc. | Location: Hennepin, Illinois Duties & Responsibilities Project Management Systems (Procore) Assign and manage submittals and Requests for Information (RFIs) Maintain system administration, including vendor setup/decommissioning and user permissions Upload and organize project documents and engineering drawings Support and maintain vendor and stakeholder relationships Budget & Financial Coordination Assist with project budgeting, updates, and tracking Close out open purchase orders and generate "left to spend" reports Support ITC/Domestic Content tracking and documentation Contract & Compliance Management Coordinate Non-Disclosure Agreements (NDAs): communicate with vendors, manage drafts, and route for signature via Ironclad Support compliance tracking and documentation processes GPI & Workforce Compliance Collaborate with Project Managers and contractors to identify GPI-related work Manage project entries in Skill Smart Follow up with contractors to ensure timely payroll submissions Project Coordination & Scheduling Manage contractor look-ahead schedules and timelines Assist with inventory tracking and material coordination Verify contractor setup prior to project start Support development and review of bid documents with engineers and project managers Ensure timely communication across project teams, contractors, and leadership Respond to contractor inquiries and clarifications promptly Create, update, and maintain a comprehensive list or lists of company-wide projects Assist with managing project requests Cross-Functional Coordination Liaise with accounting on project-related financial matters Coordinate with internal teams (CHP/CCS) on priorities and requirements Manage site services, including vendor coordination for pickups and cleanings Track and coordinate use of rented and owned equipment Source and coordinate spare parts inventory quotes and communicate details to maintenance teams Qualifications Experience with project management software (e.g., Procore) Strong organizational and communication skills Ability to manage multiple priorities in a fast-paced environment Experience in Construction, Energy, or Project-based Industries Preferred Physical Requirements Ability to lift up to 50 pounds periodically While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer and telephone. Specific vision abilities required by this job include close vision requirements due to computer work. Compensation & Benefits The starting wage for this position is $85,000 annually, with potential adjustments based on skills, experience, and qualifications. Medical: Blue Cross Blue Shield of Illinois HDHP / HSA Plan with employer contributions Traditional PPO Plan / FSA Plan Dental: Blue Cross Blue Shield of Illinois Vision-Voluntary: EyeMed Employer-Paid Life/AD&D, Short-Term & Long-Term Disability 401(k) Retirement Savings Plan w/ Company Match: Fidelity Paid Time Off: Based upon years of service Holiday Pay: 6 paid holidays #J-18808-Ljbffr