Office Clerk

Job Description

Job Description

Office Clerk
Location: Quincy, FL
Schedule: Monday – Friday | 8:00 AM – 4:30 PM

Carabetta Property Management is seeking an experienced and detail-oriented Office Clerk to support the daily operations of an affordable housing community in Quincy, Florida. This role is ideal for an administrative professional with strong organizational skills and experience working in property management or leasing, specifically with HUD, Section 8, and affordable housing programs.

The successful candidate will serve as the primary office contact for residents, vendors, and visitors while assisting with leasing, compliance, resident relations, and overall property operations.

• Manage front desk operations, greet residents and visitors, and provide exceptional customer service.

• Answer and direct incoming phone calls using professional phone etiquette.

• Assist with daily property operations including leasing, rent collection, resident relations, and administrative support.

• Process resident applications, certifications, recertifications, and lease documentation.

• Ensure compliance with HUD, Section 8, and other affordable housing program requirements.

• Maintain accurate resident files and documentation for audits, inspections, and reporting purposes.

• Perform data entry and maintain records including work orders, resident complaints, income verification, and property reports.

• Schedule and track maintenance requests to ensure timely completion.

• Conduct property tours and assist prospective residents through the leasing process.

• Process resident payments and issue receipts.

• Coordinate with vendors, contractors, and maintenance staff regarding work orders and property needs.

• Maintain organized filing systems and office records.

• Assist with preparing reports, budgets, and other administrative tasks as assigned.

• Support the Property Manager in ensuring smooth day-to-day property operations.

• Excellent organizational skills with strong attention to detail.

• Proficiency in data entry, recordkeeping, and general office administration.

• Ability to manage multiple priorities in a fast-paced environment.

• Strong written and verbal communication skills.

• Medical Insurance

• Dental Insurance

• 401(k) Retirement Plan

• Paid Time Off (PTO)

• Paid Holidays

• Professional Growth and Advancement Opportunities

If you have a passion for property management, resident services, and affordable housing compliance, we encourage you to apply and become part of a company committed to providing quality housing and exceptional service to our communities.