Executive Administrative Assistant

Executive Administrative AssistantAs the Executive Administrative Assistant, you will provide high-level, proactive administrative and operational support to the CEO of NGNRI and, as required, to members of the executive leadership team. You will play a critical role in ensuring the efficient functioning of the CEO's office, enabling effective leadership, decision-making, and external engagement. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced, mission-driven scientific environment. You will serve as a central coordination point for internal and external communications, scheduling, and logistics, while exercising sound judgment, discretion, and professionalism at all times. As the Executive Administrative Assistant, you will also support board-related activities, stakeholder engagement, and special projects, contributing to the overall effectiveness and impact of NGNRI's leadership.About the RoleManage and coordinate the NGNRI executive team's complex calendars, including scheduling meetings, prioritizing commitments, and resolving conflictsOrganize and prepare materials for meetings, presentations, and briefings, including agendas, reports, and background documentsServe as a primary point of contact for internal and external stakeholders on behalf of the NGNRI executive team, ensuring timely and professional communicationCoordinate logistics for board meetings, advisory panels, and executive-level engagements, including preparation and distribution of materialsSupport travel planning and expense management for the NGNRI executive team and visiting stakeholdersAssist in the preparation of correspondence, reports, and presentations with a high degree of accuracy and professionalismMaintain organized records and documentation, ensuring confidentiality and proper handling of sensitive informationFacilitate coordination across NGNRI teams, as well as with external partners such as MSU, HFH, and the Gilbert Family FoundationTrack key action items, deadlines, and follow-ups to support execution of strategic prioritiesProvide administrative support for special projects and initiatives led by the NGNRI executive teamsEnsure smooth day-to-day operations of the executive officeAbout YouHigh level of integrity, professionalism, and reliabilityStrong interpersonal skills and ability to interact effectively with diverse stakeholdersHighly organized, proactive, and detail-orientedCalm under pressure with the ability to manage competing prioritiesCollaborative and team-oriented, with a service mindsetExcellent judgment and ability to maintain confidentialityAdaptable and flexible in a fast-evolving environmentCommitted to supporting NGNRI's mission and valuesPreferred QualificationsDemonstrated experience in an executive administrative or senior administrative support role, preferably in a scientific, academic, healthcare, or nonprofit environmentProven ability to manage complex scheduling, logistics, and executive-level coordinationStrong organizational skills with exceptional attention to detail and accuracyExcellent written and verbal communication skillsHigh level of discretion and ability to handle confidential information with integrityProficiency in standard office software and tools (e.g., Microsoft Office Suite, calendar and collaboration platforms)Ability to work independently, prioritize tasks, and adapt in a dynamic environmentExperience supporting board-level or senior leadership activities is an assetStrong problem-solving skills and ability to anticipate needs and take initiativeBachelor's degree in business administration, communications, or a related field preferred.Equivalent experience will be considered.What You'll GetOur team members fuel our strategy, innovation and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind. Simply put: We've got your back.About UsThe Nick Gilbert Neurofibromatosis Research Institute (NGNRI) is a nonprofit organization focused on developing treatments and cures for Neurofibromatosis type 1 (NF1) and other neurological disorders and cancers with significant unmet need. Backed by the Gilbert Family Foundation and created in partnership with Michigan State University (MSU) and Henry Ford Health (HFH), NGNRI brings together leading scientific and clinical expertise to accelerate translational discovery. Located within a new, state-of-the-art research facility in midtown Detroit, NGNRI offers a highly collaborative environment alongside MSU and HFH. The institute is equipped with advanced platforms—including organoid and stem cell models, AI-driven analysis, FACS, and CRISPR technologies—and provides access to extensive shared core facilities. NGNRI supports both in-house researchers and visiting scientists, creating a dynamic, mission-driven ecosystem designed to advance innovation and deliver impact in an underserved field. As part of Detroit's rapidly growing medical research campus, NGNRI offers a unique opportunity to contribute to cutting-edge science within a vibrant and expanding hub.