Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist

Job Overview:

As an Accounts Payable Specialist, you will support accurate, timely processing of vendor invoices and payments while maintaining reliable financial records.

Responsibilities:

• Review, code, and process invoices; verify approvals, supporting documentation, and account details.

• Perform invoice processing and data entry, and maintain accurate vendor and payment records.

• Apply double entry bookkeeping principles, including debits and credits, and prepare journal entries as needed.

• Reconcile vendor statements and accounts; investigate discrepancies and support account reconciliation.

• Assist with general ledger accounting, corporate accounting, and accounts receivable management tasks as assigned.

• Use accounting systems and financial software to maintain records, process transactions, and support accounts payable automation.

• Prepare and analyze spreadsheets, using Excel formulas, VLOOKUP, and Excel data analysis tools to validate and summarize information.

• Follow GAAP, SOX controls, and applicable financial compliance procedures.

• Protect confidential information and maintain organized, audit-ready documentation.

• Support reporting, audits, and process improvements in coordination with the accounting team.

Qualifications:

• Accounting and finance experience, including hands-on accounts payable work; experience in public accounting or corporate accounting is a plus.

• Knowledge of accounting, financial concepts, technical accounting, general ledger accounting, and financial compliance.

• Experience with accounting software, accounting systems, and financial software. Familiarity with QuickBooks, Quicken, Sage, Workday, PeopleSoft, Paychex, ADP, Ceridian, Kronos, or UltiPro is beneficial.

• Familiarity with HRIS platforms and payroll systems is helpful.

• Proficiency with Microsoft Office and spreadsheets, including Excel formulas, VLOOKUP, and Excel data analysis.

• Strong data entry skills and analysis skills

• Understanding of invoice processing, accounts payable automation, account reconciliation, journal entries, and debits and credits.

• Ability to handle confidential information responsibly and manage competing priorities with care.

Physical Requirements:

This position must be able to perform the essential functions of the position, with or without reasonable accommodation. This role may require extended sitting and computer use, as well as standing and walking throughout the facility and operational areas. It may also involve occasional bending, stooping, reaching, using stairs, traveling between organizational locations, and attending meetings, conferences, and community or business events.

Join Our Team:

If you're a motivated and detail-oriented individual with a passion for accounting and finance, we encourage you to apply for this exciting opportunity to join our team at Quest Healthcare! Apply now to be a part of our dynamic and supportive work environment.