FT Lead Custodian - DPS

Title: Lead Custodian

Direct Report: Maintenance Superintendent

Department: Public Services - Maintenance

Grade: 5

Hours: 40 hours per week - Monday - Friday: 10:00 am - 6:00 pm

Bargaining Unit: AFSCME, Local 111 - Laborers

Summary

This role is responsible for completing regular cleaning duties, along with basic seasonal and annual maintenance, for assigned municipal facilities and adjacent areas. Furthermore, This role implements work plans associated with special events and actively engages in storm and ice events. Additional duties may be assigned.

Supervision

Supervision Scope: This role involves a range of diverse and significant responsibilities that necessitate an understanding of the roles and responsibilities of personnel working in assigned municipal facilities, along with the ability to apply sound judgment and take initiative, especially in circumstances that lack clear guidelines or established protocols.

Supervision Received: Operates under the broad guidance of the Maintenance Superintendent, adhering to all applicable rules, regulations, and policies. Responsibilities entail the capability to plan and execute operations, complete tasks independently, and establish as well as adhere to schedules.

Supervision Given: Provides general oversight for all permanent staff, trainees, cooperative education students, interns, and seasonal personnel.

Essential Duties and Responsibilities

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.


Leadership, Personnel & Workforce Management

• May mentor, oversee, guide, and train new employees, cooperative students, or seasonal staff.

Administrative Operations

• Prioritize assignments and implement workplans.
• As directed by the Maintenance Superintendent, develop maintenance schedules.
• Execute maintenance schedules.
• Engage in the development, planning, scheduling, and execution of projects.
• Maintain accurate records of work progress and completed tasks.
• Provide a clean and well-organized work environment.

Financial & Procurement Services

• Assists in preparation cost estimates.
• Conduct inventory and request purchase of materials and supplies.

Customer Service, Communications & Public Outreach

• Interact with the public and colleagues in a courteous and professional manner.
• Check email and telephone daily.

Equipment & Fleet Management

• Ensure proper usage and storage of tools, fleet and equipment.
• Operates light and medium duty equipment, including commercial trucks.
• Report equipment deficiencies to Maintenance Superintendent.
• Operate and maintain specialized equipment.

Facilities & Grounds Maintenance

• Perform essential custodian tasks and functions, general maintenance and repair of assigned facilities.
• Coordinate timing and access to buildings.
• Assists with oversight, inspections and maintenance of boilers, elevators, air tanks, sprinkler systems, fire alarm systems, fire suppression systems, fire extinguishers and associated mechanical equipment.
• May meet with state and local inspectors to ensure compliance with codes when needed.
• Assist with occasional furniture or equipment moving within assigned facilities.
• Performs basic landscape tasks.
• May assist with minor plumbing issues.

Enforcement, Compliance & Safety

• Maintain comprehensive understanding of local, state, and federal regulations.
• Stay updated with industry standards and best practices.
• Practices job site safety and implements safety measures.
• Enforce safety practices including work zone safety, confined space entry, aerial and excavation safety.
• Ensure use of proper protective clothing and equipment.

Special Projects, Events & Emergency Response

• Maintain meeting rooms in accordance with scheduling.
• Assist in event setup and logistics.
• Understand and execute associated emergency response plans.
• Provide support for emergency response.

Winter Operations Management

• Coordinates snow removal with the Custodian.
• Ensure the readiness of equipment and availability of snow and ice removal supplies.
• Performs snow removal operations on stairs, walkways, and sidewalks during storms.

Additional Duties

• Act as courier between assigned facilities.
• Perform or assist with special projects and other duties as required, directed or as situations dictate.

Qualifications

Education, Training and Experience

High School diploma or equivalent and three to five (3-5) years of experience working as a custodian, including general building maintenance, desired, or an equivalent combination of education, training, and experience. Computer literacy is highly desired.

Special Requirements

• Valid Class B Commercial driver's license with air brake endorsement or the ability to obtain a valid Commercial Driver's License within the first 6 months of employment.
• First Aid/CPR/AED Certification within 90 days of being hired unless such deadline is extended.

Knowledge , Skills and Abilities

• Capability to train and mentor new employees, cooperative students, and seasonal staff.
• Ability to coordinate and manage daily operations balancing routine and emergent tasks.
• Basic skills in computer use.
• Demonstrated ability in administrative support including scheduling, inventory control, and cost estimation.
• Practical understanding of municipal organizations, departmental coordination, and municipally operated assets.
• Strong competency in coordination with divisions, contractors, inspectors, vendors, utilities, and the public.
• Applied knowledge of building systems including boilers, elevators, pressure tanks, sprinklers, fire alarms, HVAC, and heating systems
• Operational familiarity in custodial operations, general maintenance, minor plumbing, and basic landscaping.
• Demonstrated ability in operation, maintenance, and repair of facility systems including minor plumbing and mechanical systems.
• Functional knowledge of local, state, and federal regulations, environmental practices, and safety codes
• Ability to respond to weather events and unforeseen situations.
• Ability to perform physical labor.
• Ability to create and maintain detailed and accurate records.
• Ability to maintain quality control through inspection protocols and accurate recordkeeping.
• Ability to make sound decisions and use appropriate judgment.
• Ability to demonstrate tact, initiative, and basic problem-solving skills.
• Proficient written and verbal communication skills.
• Ability to maintain confidentiality.
• Ability to deal courteously with the public.
• Knowledge of the tools and equipment, practices, procedures, and materials of the trade.

Physical Demands

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Close, distance, color, peripheral vision, and depth perception are required. The employee must be able to communicate effectively, as well as hear and smell. Additionally, the role necessitates occasionally sitting, and frequent activities such as standing, walking, climbing, balancing, stooping, kneeling, crouching, crawling, and reaching with hands and arms. Frequently the employee is required to be able to lift up to 50 pounds, occasionally lift up to 100 pounds and rarely over 100 pounds. This position requires the ability to operate commercial vehicles, heavy equipment, and a variety of power, and manual tools.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The employee regularly interacts with the public, vendors, contractors, various City divisions and departments, and occasionally with local elected officials and State agencies. Contact is in person, in writing and by phone.

Work is performed in an environment that ranges from quiet to moderately loud noise levels.

The employee may have access to confidential information pertinent to the Department.

The job involves working in indoor and outdoor environments, occasionally at significant heights and in hazardous conditions, including exposure to toxic or corrosive substances, fumes, and airborne particles. Employees may face extreme temperatures unrelated to weather, operate near moving machinery, encounter electrical hazards, and experience vibrations.

Errors could result in personal injury/loss, delays or loss of service, monetary loss, injuries to other employees, environmental impacts, damage to buildings and/or equipment, and legal ramifications.

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