Scheduling Coordinator

Scheduling Coordinator

The Program Specialist II (Scheduling Coordinator), under general supervision, supports scheduling operations, customer service, and event coordination for the Texas A&M University Space Institute in Houston. This position assists the Lead Scheduler in managing facility schedules, coordinating stakeholder requests, and supporting external rentals and events. The Scheduling Coordinator plays a key role in day-to-day scheduling execution, conflict resolution support, and ensuring a high level of service for tenants, partners, and external visitors.

Responsibilities:

Scheduling Operations

• Assists in coordinating daily scheduling activities across Institute spaces, including auditorium, Moon and Mars simulation environments, conference rooms, and shared facilities
• Maintains scheduling systems, calendars, and reservation platforms to ensure accuracy and accessibility
• Supports identification and resolution of scheduling conflicts by coordinating with stakeholders
• Assists with planning and logistics for events, programs, and facility usage
• Coordinates scheduling requests from tenants, faculty, staff, and external users, including special events and multi-day conferences
• Ensures scheduling data is accurate, up-to-date, and aligned with Institute policies and priorities
• Implements scheduling procedures, policies, and best practices
• Coordinates with internal teams to ensure facility readiness for scheduled activities and events
• Serves as a resource to staff and stakeholders for scheduling-related questions and processes

Event & Stakeholder Coordination

• Serves as a primary point of contact for customers seeking to schedule events, facility use, or tours
• Provides customer service to external stakeholders interested in renting the auditorium or using Institute facilities
• Communicates scheduling availability, policies, and requirements clearly and professionally
• Supports development and distribution of scheduling-related communications and updates
• Assists the Lead Scheduler in coordinating logistics for conferences, facility rentals, events, and tours hosted at the Institute
• Serves as a liaison between internal teams, tenants, and external stakeholders to support event execution
• Supports coordination of event setup requirements and scheduling logistics
• Performs additional duties as assigned

What We Need:

• Bachelor's degree in applicable field or equivalent combination of education and experience
• Two (2) years of related experience

Other Requirements:

• This position is security sensitive and requires United States Citizenship only.

What Is Helpful:

• Experience supporting scheduling or operations in a multi-use or multi-tenant environment
• Experience in event coordination, conference planning, or facility scheduling
• Experience interacting with external clients, partners, or stakeholders
• Familiarity with scheduling systems, calendars, or reservation software

Knowledge, Skills, and Abilities:

• Strong organizational and time management skills
• Ability to manage multiple tasks and competing priorities
• Excellent interpersonal and customer service skills
• Strong communication skills, both verbal and written
• Ability to work collaboratively with diverse stakeholder groups
• Attention to detail and ability to follow established processes
• Ability to adapt to a fast-paced, dynamic environment

Work Location:

• Houston, TX.

About Space Institute:

The Texas A&M University Space Institute will advance commercial, government, military, and academic research and development partnerships in support of national and international space endeavors. With a $200 million investment from the State of Texas, a 400,000 square foot facility is under construction at NASA-Johnson Space Center's Exploration Park. This unique facility, featuring the world's largest indoor climate-controlled landscapes to emulate surface operations on the moon and Mars, is expected to open in the fall of 2026 and will support space system research, testing, training, and workforce development initiatives.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive medical insurance benefits through Blue Cross and Blue Shield of Texas and Prescription coverage by Express Scripts.
• Options for Vision, Dental, Life, and Long-Term Disability insurance.
• A defined benefit retirement plan with the Teacher Retirement System of Texas (TRS) with 8.25% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Generous paid time off with holidays, vacation and sick leave.
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance and Educational release time to further your academic pursuits.
• Access to Engineer Your Wellness programs that provide opportunities for employees to engage in health and fitness.
• Wellness release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Applications received by Texas A&M Engineering must have all required job application data entered.

Failure to provide all job application data could result in an invalid submission and a rejected application.

Compensation Philosophy:

• Recruit and retain a high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Recognize and reward exceptional performance based on individual and team contributions to the growth and success of Texas A&M Engineering.
• Offer total rewards through flexible benefits, professional development, and work-life balance. Maintain an equitable and transparent process for compensation decisions.
• Support, reinforce, and align compensation decisions with budgetary and financial strategies to ensure growth and sustainability.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.