Payroll and Accounts Payable Analyst

Role Overview

Own accurate, on-time employee payroll and vendor payments in a remote, full-time finance operations role. You will help ensure payments are processed correctly, controls are followed, and payroll and accounts payable records reconcile cleanly with the general ledger.

Key Responsibilities

• Manage end-to-end payroll across all pay cycles, including new hires, terminations, status changes, bonuses, commissions, and off-cycle payroll runs.
• Calculate, reconcile, and remit payroll taxes, garnishments, benefit deductions, and 401(k) contributions in compliance with federal, state, and local requirements.
• Manage the complete accounts payable process, including invoice intake, general ledger coding, approval routing, and vendor payments by ACH, check, and wire.
• Perform three-way matching of invoices, purchase orders, and receipts, resolving discrepancies with vendors and internal stakeholders.
• Maintain vendor records, collect W-9 forms, and prepare and file annual 1099 forms.
• Reconcile payroll and accounts payable subledgers to the general ledger, and prepare journal entries and accruals for month-end close.
• Monitor accounts payable aging and payment terms to support cash flow and capture early-payment discounts.
• Administer employee expense reimbursements and corporate card programs in line with company policy.
• Respond professionally and discreetly to employee payroll questions and vendor payment inquiries.
• Prepare schedules, documentation, and reconciliations for internal and external audits.
• Maintain and strengthen payroll and accounts payable controls, and identify opportunities to automate and scale workflows.

Qualifications

• Bachelor''s degree in Accounting, Finance, or a related field.
• 2 to 4 years of hands-on payroll and/or accounts payable experience.
• Working knowledge of payroll tax regulations and wage-and-hour compliance.
• Understanding of accounts payable processes, general ledger coding, and accrual accounting fundamentals.
• Experience using a payroll platform and an ERP or accounting system.
• Strong Google Sheets and Excel skills.
• High accuracy, discretion with confidential financial and payroll data, and the ability to meet recurring, non-negotiable deadlines.
• Excellent written and verbal English communication skills.
• Ability to work independently in a fully remote, fast-paced startup environment.

Preferred Qualifications

• FPC or CPP certification, or progress toward a professional payroll or accounting certification.
• Multi-state payroll experience.
• Experience with 1099 reporting and monthly, quarterly, or year-end payroll tax reporting.
• Exposure to AI tools or automated accounting and payroll workflows.

Work Terms

• Full-time, remote position.

Compensation

• The listing states compensation of $90, 000 to $130, 000 per year.
• A separate compensation notice states a national base salary range of $70, 000 to $90, 000 USD.
• Employees are eligible for equity compensation and may receive performance-based bonuses, depending on role.