SY 26-27 Administrative Secretary

Job Title

This position is responsible for assisting and supporting school staff with secretarial and clerical requirements as well as customer service responsibilities, to promote the efficient and effective operation of the school.

Reports To

Principal

Salary Schedule

103

Work Days

229

Requirements

Education Level: A GED or a standard high school diploma from a GaDOE-approved and accredited institution is required.

Preferred:

• Coursework or degree in secretarial science or business
• Certification as a professional secretary

Experience, Skill, and Certification

• At least three years of experience in a secretarial or high-level clerical role
• High level of proficiency in word processing, spreadsheet, and other office-related software packages
• Experience in work environments that include high volumes of telephone calls and walk-in customers
• Demonstrable skills in both oral and written communications, including the ability to draft correspondence and prepare reports
• Experience with standard office equipment and procedures
• Ability to use judgment to make or recommend decisions related to escalation of issues or other related situations based on departmental, school or Board policy

Essential Duties

1. Serves as the "first face and voice" of customer service for the school and, therefore, ensures that telephone calls are answered and routed promptly, and that visitors are greeted, signed-in, and directed to the proper place.
2. Assists students who arrive late to school, who need to leave early, or who have other needs.
3. Coordinates work orders for maintenance or other vendors and purchase orders, including approval of the principal and ensuring that work is done or items are received, as well as the maintenance of all paper and electronic records.
4. Acts as the school timekeeper and ensures accurate entry of employee time based on Board policy as well as maintenance of absence or leave documentation.
5. Receives and distributes inter-office mail, paychecks, notices, and other information for staff and students.
6. Assists the principal in monitoring the school budget.
7. Coordinates the receipt, accounting and deposit of student funds or other activity funds for the school.
8. Assists with the coordination of various school events or projects such as student registration, fire drills, student pictures, staff evaluations, and other similar events.
9. Assists the principal and staff by drafting correspondence, gathering data, preparing reports, maintaining files and other support functions.
10. Performs other duties as necessary for the effectiveness of the school.

Terms of Employment

Incumbents will be considered "at will." Appropriate pay will be determined based on the Grade as determined by Human Resources and allowable experience. The work calendar will be dependent on the school level; either 229 days. (103)

Non-Essential Responsibilities

A responsibility is considered to be "non-essential" (for the purposes of compliance with the Americans with Disabilities Act) if:

• it is shared between multiple incumbents in the job; or
• it could be performed by an employee in another job within the workgroup.

Note the responsibility number from the list in the "Duties and Responsibilities" section for those responsibilities that could be considered "non-essential" based on this definition.

Certain limited aspects of General Duties and Responsibilities items referenced in Section 1 (b) and (d) might be considered "non-essential" in a specific situation. Any request for accommodation must be reviewed on an "individual case" basis.

Physical and Sensory Demands

Most jobs in the District have physical and sensory demands that can be described by one of the two categories noted below. For jobs that require more physical or sensory effort, please list the requirements in this section. The category applicable for this position is listed below.

Office Employees in this category are normally exposed to a typical environment. The employee has some control over the length of time sitting, standing, or ambulating. There are occasions that require the lifting or pulling of equipment or supplies, as well as bending, stooping, or stretching. There is frequent use of computers, telephone, and other standard office equipment, which includes reading, listening, writing, or speaking. There are few exceptional physical or sensory demands.