Accounts Payable Specialist

Job titleAccounts Payable SpecialistReports toOperations ManagerClassificationNon-ExemptScheduleMonday – Friday, 8 AM – 5 PM / 40 hours a weekSummary/ObjectiveThe Accounts Payable Specialist position is responsible for compiling and maintaining accounts payable records.Essential FunctionsProcess expense invoices by charging expenses to accounts and cost centers by analyzing invoice/expense reports and then submit for appropriate approval to process for paymentPays employees by receiving and verifying expense reports and requests for prepayments;Preparing checks and execute check runsVerifies vendor accounts by reconciling monthly statements and related transactionsScan processed invoicesReports sales taxes by calculating requirements on paid invoicesProtects organization’s value by keeping information confidentialCreate bank wire templates, set-up wire templates, and verify/release wire in the bankPreform Vendor MaintenanceIssue and replenish petty cashVerify and reconcile counter sales drawers and ship ticketsPrints, obtains signatures and distributes on all accounts payable checksActs as liaison for accounts payable departments between our corporate offices and external branchesAnswers all vendor inquiriesMaintains all accounts payable reports, spreadsheets, and corporate accounts payable files.Assembles and processes overnight shipments to branches.Assists in monthly closingsPerforms additional assignments at supervisor’s discretionCompetenciesStrong Microsoft Excel, Word, and 10-key-by-touch skillsBasic accounting principles knowledgeOrganizational, multi-tasking, and prioritizing skillsFinancial ManagementCollaboration SkillsEthical ConductSupervisory ResponsibilityThe Accounts Payable Specialist has no direct supervisory responsibilities.Working conditionsWork EnvironmentThis job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.Physical DemandsThis is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.Position Type and Expected Hours of WorkThis is a full time position. Days and hours of work are Monday through Friday, 8:00am-5:00pm. The employee must work 40 hours each week to maintain full-time status.Education and Experience2 or more years of Accounts Payable experienceHigh School diploma required, college courses in accounting preferred #J-18808-Ljbffr