Administrative Specialist

Job Profile:
Administrative Support Specialist 2

Job Family:
Administrative Support

Time Type:
Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:
Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Reporting to the Assistant Director Academic Services, the Administrative Support Specialist provides oversight to front line services for the faculty, staff, and students in the School of Mathematical & Statistical Sciences. Focused on quality standards and customer services, this position promotes the mission of the School of Mathematical & Statistical Sciences.

Posted Rate of Pay : $48,000-$55,000 per year, DOE

Essential Duties:

• Oversees daily front desk operations with quality service and support to faculty, staff and students
• Recruitment and personnel management of student employees and other positions as needed
• Manages student employee payroll and timekeeping, record management and reconciliation
• Manages office supply inventory and distribution
• Serves as primary point of contact for faculty, staff, students, leadership and other stakeholders
• Reviews and updates front desk training, policy and procedure manuals
• Other administrative duties as assigned

Desired Qualifications:

• Experience in an academic setting
• Experience in a fast paced, high volume office or center environment
• Evidence of supervisory practices and principles, and ability to prioritize and organize workloads
• Experience in establishing and maintaining effective working relationships
• Evidence of effective communication skills

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.


Department Statement:

The School of Mathematical and Statistical Sciences (SoMSS) at ASU is currently home to about 60


tenured or tenure-track faculty members, 60 instructional faculty, 15 postdoctoral associates, 200 graduate students, 1,400 undergraduate student majors, and 25 staff members. The School teaches courses to over 20,000 undergraduate students each academic year. SoMSS recently started a new undergraduate degree program in data science. The School also offers bachelors, masters, and doctoral programs in applied mathematics, mathematics, statistics, and mathematics education, as well as undergraduate and masters programs in actuarial science. SoMSS has a strong interdisciplinary research profile that includes numerous collaborations inside and outside the university, such as in the biological, environmental, medical, physical and social sciences, education, and multiple areas of engineering.


The mission of the Simon A Levin Mathematical, Computational and Modeling Sciences Center is to


bridge the gap between the biological, mathematical, environmental, and social sciences. At the Levin


Center, we train the next generation of researchers to focus on solutions rather than academic disciplines.


This position supports two summer programs: the Joaquin Bustoz Math-Science Honors Program


(JBMSHP) and the Quantitative Research in the Life and Social Sciences Program (QRLSSP), including


year-round activities for both programs and other endeavors.


Driving Requirement:
This position may require driving. Employee must possess a valid US Driver's license of the appropriate class and required endorsements throughout employment.

Location:
Campus: Tempe

Funding:
No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.


ASU is a tobacco-free university. For details visit


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU Police Department at View phone number on click.appcast.io.


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ASU's comprehensive benefits package is a key part of your total compensation. Visit the ASUCompensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:
A fingerprint check is not required for this position.