Payroll Specialist - Multiple Locations Available

Job Description

Job Description

*Opportunities for hybrid and/or remote work within DSG's footprint are available for qualified candidates.

*Factors that may be used to determine your actual salary include your job specific skills, education, training, job location, number of years of experience related to this role and comparison to other employees already in this role.

DSG is seeking a Payroll Specialist to join our team! As a Payroll Specialist, you will be responsible for supporting accurate, timely, and compliant payroll processing for hourly and salaried employees . This position maintains payroll records, reviews and audits payroll data, resolves payroll-related questions, and supports payroll tax, garnishment, benefit deduction, unemployment insurance, workers’ compensation, and year-end reporting processes. The role partners closely with Human Resources, Finance, managers, and employees to ensure payroll information is complete, confidential, and processed in accordance with applicable federal, state, and local requirements.

At DSG, we are dedicated to building futures one job at a time. Starting with yours. As an ESOP, we are a community of peers, first and foremost. And we focus on cultivating an environment of respect, teamwork and growth. Where your career path is rich with possibilities. Where every success is shared. And where every challenge is overcome together. For more than a century, we’ve delivered more than supplies, we’ve offered true partnership and valuable solutions. By continuing to empower the future of our vendors and customers, we will empower a future of ongoing success for all of us.

A Typical Day in the Life of a Payroll Specialist at DSG:

• Process bi-weekly payroll for hourly and salaried employees, ensuring accuracy, timeliness, compliance, and confidentiality.
• Review and audit payroll data, including hours worked, paid time off, earnings, deductions, tax setup, direct deposit information, and employee status changes prior to payroll processing.
• Maintain accurate payroll records and support payroll data integrity within the payroll and HRIS systems.
• Maintain compliance with federal, state, and local payroll laws and regulations, including wage and hour requirements, garnishments, tax filings, and required reporting.
• Research and resolve payroll-related questions from employees and managers in a timely, professional, and service-focused manner.
• Coordinate with Human Resources, Finance, benefits, and managers to ensure payroll changes, deductions, and adjustments are complete and accurately processed.
• Support quarterly and year-end payroll processes, including W-2 preparation, payroll reconciliations, audits, and reporting.
• Support the Payroll Specialist with unemployment insurance, workers’ compensation accounts, payroll reporting, process documentation, and other payroll-related projects.
• Prepare, review, and maintain recurring payroll reports to support payroll processing, audits, reconciliations, and management requests.
• Assist with payroll system updates, employee payroll data maintenance, and testing related to system changes or process improvements.
• Identify payroll data discrepancies, trends, or process issues and escalate or recommend improvements as appropriate.
• Maintain payroll procedures, checklists, and documentation to support consistent and compliant payroll operations.
• Partner with internal teams to support payroll-related projects, reporting needs, audits, and process improvements.
• Other duties as assigned.

A Successful Payroll Specialist Typically Has:

• Associate’s or Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or related field preferred; equivalent payroll experience may be considered.
• 2–4 years of payroll processing experience required; multi-state payroll experience preferred.
• Working knowledge of payroll best practices, wage and hour requirements, payroll taxes, garnishments, deductions, and applicable compliance requirements.
• Proficiency with Microsoft Excel and payroll reporting; experience with ADP Workforce Now or similar payroll/HRIS systems preferred.
• Strong attention to detail with the ability to review, reconcile, and validate payroll information accurately.
• Ability to manage multiple priorities, meet recurring payroll deadlines, and maintain accuracy in a fast-paced environment.
• Ability to manage confidential information with discretion and sound judgment.
• Strong communication and customer service skills with the ability to respond to payroll questions clearly and professionally.
  

At DSG, We Offer Benefits Built for You:

• We are proudly 100% employee owned , which means your hard work and decisions directly benefit not only the success of the organization, but also your individual Employee Stock Ownership Plan (ESOP) .
• We are highly committed to your training and development , offering personal and professional development opportunities and unlimited growth potential.
• We offer competitive compensation packages based on your experience and potential.
• You will receive generous Paid Time Off (PTO) and Extended Medical Leave (EML) allowances.
• Our comprehensive benefits package, including medical, dental, and vision , also offers a multitude of other perks such as life insurance, short- and long-term disability, and a Health Savings Account (HSA) with employer contribution , among many others.
• We know the importance of family, and offer various family planning and childcare savings opportunities, including paid parental leave, adoption assistance, infertility assistance, and a Dependent Care Flexible Spending Account (DCFSA) .
• Build your financial future through multiple retirement savings opportunities , including a 401(k) with employer match .
• You will receive a discount on all DSG-supplied products .
• We believe in giving back to our communities and hope that you will too, which is why we offer paid volunteer hours in addition to PTO.