Program Manager

Job Description:

Position Overview

Job Title: Program Manager

Office/Location: SUNY Polytechnic Institute

This role plays a key part in delivering a high-impact research program while maintaining the integrity and efficiency of all program activities. The ideal candidate will have strong project management, communication, and organizational skills, with experience in academic or research environments. As part of the responsibilities of the Program Manager, out-of-the-area and overnight travel is required to accompany the Principal Investigator and/or research staff on visits to sub-awardee sites as well as to attend sponsor-mandated events. Travel is typically expected quarterly throughout the duration of the award, depending on the schedule of events. The Program Manager also assists with program travel logistics.

This position is 100% externally funded and will be reappointed on an annual basis based on the continued availability of funding.

The successful candidate will join a multidisciplinary research team comprising mathematicians, physicists, engineers, and other faculty members at SUNY Polytechnic Institute. The position is based in Utica, NY.

Job Responsibilities

• Managing schedules, milestones, risks, and deliverables across internal and external teams.
• Coordinating reporting, budgeting, and documentation with the Financial Manager.
• Ensuring timely invoicing and task completion by sub-award recipients.
• Developing and maintaining reporting and presentation templates in compliance with sponsor guidelines.
• Organizing and documenting meetings, events, and site visits.
• Supporting the PI with travel coordination and stakeholder engagement.
• Facilitating communication between SUNY Poly and sub-award partners to integrate final deliverables.

This position is contingent on the satisfactory completion of a background check.

Salary range: $75,000-$85,000 annually; pay commensurate with experience

Requirements:

Minimal Qualifications:

• Program management experience of large (~$1M to $20M) federal contracts
• Experience coordinating deliverables on a schedule with project management software across a broad research team involving multiple sub-awardees.
• Demonstrated organizational, communication, analytical and risk management skills
• Understanding of scientific practices, technical knowledge and skills, technical writing and reporting, and experience with new project startups.
• Knowledge and skills required for this position are typically acquired through the completion of a master's degree with three to five years related experience with program management.

Preferred Skills:

• Experience desired with team task tracking via Microsoft Teams.
• Knowledge in program management in project areas that may include AI, advanced communications, cybersecurity, and/or advanced materials.
• Awareness of practices required for projects requiring Controlled Unclassified Information

Additional Information:

Additional Information:

Research Foundation for SUNY Polytechnic Institute offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance.

As an Equal Opportunity / Affirmative Action employer, Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, creed, religion, color, citizenship, national origin, sex, age, sexual orientation, predisposing genetic characteristics, gender identification or expression, genetic information, familial status, marital status, pregnancy, status as a domestic violence victim, criminal conviction, disability, military status, disabled veteran, recently separated veteran, Armed Forces Service Medal veteran, active duty or wartime campaign badge veteran, or other characteristic as protected by law. Please feel free to review your equal employment opportunities protections and laws pertaining to these protections at

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Review of applications will begin immediately and continue until the position is filled.

Research Foundation employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1. You will be asked to disclose any such participation at the time of hire for review by the Research Foundation. The full text of the Order may be found at:



Application Instructions:

Persons interested in the above position should submit a cover letter, CV and employment application. In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply for a position, please email us at View email address on click.appcast.io