Entry-Level Talent Coordinator

Join PGS USA Protecting What Matters Since 1996

Are you ready to take your career to the next level with a trusted leader in the security industry? Since 1996, PGS USA has been dedicated to providing exceptional security solutions across America. We're on a mission to find the best security professionals to join our growing team. When we started PGS USA, we did so with the knowledge that we had the experience and the expertise to provide the best service in the industry. Set out to create an environment founded upon the principles of protection, customer service and reputation. Dedication and commitment were always the driving force of our growth and with nearly 30 years behind us PGS USA has emerged as one of the premier security companies in South Florida and across the United States. The demand for better security personnel will always be the foundation for change. As a result expenses continue to rise and cost is more relevant today than it has ever been. While most security companies compromise by hiring inexperienced personnel, PGS USA has taken the opposite approach, working smarter and looking only for the best and the brightest. We look for other ways to reduce cost by limiting turnover, creating more opportunity from within, and integrating technology. We realize that compromising our personnel will compromise our reputation. It is our desire to lead! We believe that hospitality combined with the latest technology implemented using a cost-effective approach is the future of our industry. Our strength is experienced employees, strong leaders, and successful integration. If you're passionate about safety, skilled in customer service, and eager to make a difference, we want to hear from you! Apply today and become a part of a company that values loyalty, integrity, professionalism, and excellence. Together, we protect what matters most.

Location: On-site | Boca Raton, FL

Schedule: Monday Friday | 9:00 AM 5:00 PM

Reports To: People Operations Manager

Key Responsibilities

• Greet and welcome visitors in a professional and friendly manner.
• Answer and direct incoming calls using a multi-line phone system.
• Manage front desk/HR operations and tasks, ensuring the office is clean and organized.
• Handle incoming and outgoing mail, packages, and deliveries.
• Provide basic information to clients, visitors, and callers about the company.
• Maintain visitor logs.
• Assist with administrative tasks, including but not limited to compliance tracking, data entry, filing, scanning, badging system and copying.
• Maintain uniform inventory and coordinate uniform logistics and point of contact.
• Coordinate with internal departments to ensure smooth front office operations.
• Assist with new hire orientation and onboarding activities when needed.
• Complete Form I-9 and verify employment eligibility documentation for new hires.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to occasionally lift or carry office supplies or equipment up to 20 lbs.
• Must be able to communicate clearly via phone, video conferencing, and in-person.

Qualifications

• Previous experience in a HR, receptionist, front desk, or administrative support role (security industry preferred)
• Strong communication, organizational, multitasking abilities and interpersonal skills
• Knowledge of Florida and other state licensing requirements for security officers a plus.
• Knowledge of ADP Workforce Now or a similar HRIS/ATS platform.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and office equipment (phones, printers, copiers, etc.).
• Ability to work independently and as a member of a team and manage time effectively
• High school diploma or equivalent (associate's degree in HR or related field preferred)

Work Environment

• Position will be at our corporate office in Boca Raton, FL.

Why Join PGS USA?

• Competitive salary based on experience
• Health, dental, and vision benefits
• Paid time off and holidays
• Growth and advancement opportunities
• A positive and supportive team environment

Equal Opportunity Employer: PGS USA is an equal opportunity employer. We welcome candidates from diverse backgrounds and experiences to apply.