Fiscal Specialist

Fiscal SpecialistPosition Number: 0080858 Hiring Unit: Administrative Services, Business Office Location: Honolulu Community College Date Posted: 8/10/2026 Closing Date: 8/25/2026 Band: A Salary: Salary Schedules and Placement Information Full Time/Part Time: Full Time Month: 11-month Permanent/Temporary: Permanent Funding: General Other Conditions: General funds to begin approximately February 2026, pending position clearance, availability of funds, satisfactory performance and program needs.Duties and Responsibilities:Reviews, audits and processes purchasing documents including requisitions and purchase orders to ensure compliance with statutes, State & UH/RCUH procurement policies and procedures, terms and conditions of external funding agencies and University principles. Reviews appropriateness and availability of funding and ensure the expenditure of funds is from proper funding sources and object codes. Reviews and audits documents for completion, and enclosure of the proper attachments for the Fiscal Administratorsl, review and signature. Reviews and monitors procurement of equipment and supplies, including preparation of specifications and securing appropriate bids from vendors for Fiscal Administrator.Assists in administering the College's purchasing card system, including review of purchase card logs, reconciling on-line ledgers, adjusting changes in object codes, confirming monthly central report for accuracy & resolve discrepancy as required. Review and monitors purchasing card usage and ensures proper documentation is attached to statements. Monitor timely receipt of all monthly pcard holders statements and documents.Reviews and processes disbursement vouchers and payment requests to ensure compliance with applicable laws, policies, procedures. rules and regulations prior to submitting it to the Central services disbursing office.Work directly with vendors, contractors, other departments and State offices verbally and or in writing to respond to inquiries, obtain pertinent documents, resolve procurement problems and for the distribution of Purchase orders. Research and respond to central services questions regarding procurement documents.Assists with compiling and consolidating annual fiscal year-end reports for submittal to central offices. Maintaining campus inventory records, assuring proper identification and disposition of all equipment.Assumes duties of other personnel in the Business Office during their absence, train student assistants and maintain a comprehensive filing system for all procurement and fiscal documents. Perform other duties as directed by the Assistant Fiscal Manager and Fiscal Manager.Other duties as assigned.Minimum Qualifications:Possession of a baccalaureate degree in Business Administration or related field and 1 year(s) of progressively responsible professional experience with responsibilities for accounting and/or fiscal administration; or equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.Knowledge, Skills and Abilities:Functional knowledge of principles, practices and techniques in the area of accounting and/or fiscal administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.Functional knowledge and understanding of principles, theories, federal and state laws. rules, regulations and systems associated with accounting and/or fiscal administration.Demonstrated ability to recognize problems, identify possible causes and resolve the full range of problems that may commonly occur in the area of accounting and/or fiscal administration.Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software.Supplemental Minimum Qualifications:Ability to work outside normally scheduled work hours including day, night. weekend and/or holiday hours as directed.To Apply:Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents (please redact SSN and birthdate on all uploaded documents). Required Documents include:Graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position; an unofficial copy of the transcript (e.g. copy) must be submitted with the application, and original official transcript(s) will be required at the time of hire. Copies of transcripts must be attached to your application as evidence of the required degree (or coursework); if transcript(s) are not provided, the candidate's degree(s) or coursework will not be considered. Transcripts issued outside the USA require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA; expense of the evaluation shall be borne by the applicant. Please redact confidential information such as social security number, birth date, etc.Cover letter explaining how you meet the minimum and desirable qualifications of the position.Resume.Names and contact information (including e-mail address) of at least 3 professional references.Letters of recommendation are optional. Separate documents and application materials must be submitted for each position. All documents/information submitted become the property of Honolulu Community College and will not be returned. Late or incomplete applications will not be considered. The application will be considered incomplete if materials are unreadable. Applications lacking copies of official transcripts will be reviewed based on work experience equivalency to meet MQs. Minimum qualifications must be met by the closing date.Note: If you have not applied for a position before using NEOGOV, you will need to create an account.Inquiries: Honolulu Community College Human Resources Office View email address on click.appcast.io View phone number on click.appcast.io