Office Coordinator - Webster, TX

Office Coordinator

Martha Turner Sotheby's International Realty (MTSIR) is seeking a professional, service-oriented Office Coordinator to support daily operations at our Houston Bay Area office. This role works closely with the Office Manager and serves as a key point of contact for agents, visitors, and business partners. The ideal candidate is highly organized, proactive, and thrives in a fast-paced, client-focused environment. If you enjoy supporting others, managing details, and being at the center of office operations, this is a great opportunity to grow within a respected real estate organization.

What You'll Do

• Provide exceptional internal customer service by supporting agents with day-to-day administrative needs.
• Serve as a primary point of contact for the office, including front desk reception, incoming calls, mail, and visitors.
• Assist with onboarding new agents by coordinating materials, systems access, and office orientation.
• Communicate office updates, events, procedures, and reminders clearly and professionally.
• Support agents with listing presentations, marketing materials, and administrative sales support.
• Submit and track billing and expense documentation with the Accounting department.
• Assist with MLS and contract-related administrative tasks, including entering and maintaining listings and documents in MLS, Trident, Atlas, and other real estate systems.
• Maintain office supply inventory and ensure the office environment is organized, professional, and welcoming.
• Coordinate meeting logistics, including breakfast and lunch sponsors, and maintain an accurate sponsor calendar.
• Perform additional duties as assigned to support efficient office operations.

What We're Looking For

• Minimum of one (1) year of customer service experience in a professional office environment (real estate experience strongly preferred).
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); working knowledge of Adobe Acrobat required.
• Ability to learn new systems quickly and maintain accurate, well-organized digital records.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• A professional, dependable team player with strong problem-solving skills and attention to detail.

Why Join MTSIR

• Join a well-established, respected luxury real estate brand.
• Work in a collaborative, professional office environment.
• Opportunity to expand skills in real estate operations and office management.

About Us

Sotheby's International Realty is one of the world's most prestigious names in real estate and this luxury real estate franchise network was created in 2004. Since that time it has grown to approximately 990 franchise and company owned offices globally and over 24,000 independent sales associates in 75 countries and territories. Franchise affiliates benefit from an association with the venerable, centuries-old Sotheby's auction house. Sotheby's International Realty is a subsidiary of Anywhere Real Estate Inc.

Anywhere Real Estate Inc.?(NYSE: HOUS) is moving real estate to what's next. Home to some of the most recognized brands in real estate? Better Homes and Gardens Real Estate,?Century 21,?Coldwell Banker,?Coldwell Banker Commercial,?Corcoran,?ERA, and? Sotheby's International Realty, we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world.

At Anywhere, we are empowering everyone's next move your career included. What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. We pursue talent strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value our people-first culture, which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report.

We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including:

• Great Place to Work
• Forbes World's Best Employers
• Newsweek World's Most Trustworthy Companies
• Ethisphere World's Most Ethical Companies

Job Info

• Job Identification 4355
• Job Category Business Operations
• Locations 711 W. Bay Area Blvd, Webster, TX, 77598, US (On-site)
• Job Shift Day
• Brand Sothebys International Real Estate LLC
• EEO Statement EOE including disability/veteran
• Please Note At Anywhere, compensation varies by knowledge, skills, and experience. Bonuses, incentives and benefits, depend on the position
• Workplace ORA_ON_SITE