Program Specialist

Program Specialist The Program Specialist performs a wide range of duties associated with planning, coordination, execution, and monitoring of educational resources and activities that support workforce development, mandatory training, continuing education (CE), continuing medical education (CME), and other organizational learning initiatives. They serve as the primary purchasing agent for facility education programs and is responsible for managing education-related procurement activities, processing training and educational payments, and administering purchase card transactions in accordance with federal acquisition regulations, VA policies, and fiscal accountability requirements. The position coordinates educational expenditures, monitors budget utilization, assists with budget analysis, and ensures educational programs operate within approved funding levels. Additional duties include but are not limited to: Providing administrative and logistical support for conferences, workshops, meetings, and training events; maintaining training and fiscal records required for audits, accreditation reviews, and leadership reporting; preparing and monitoring reports and supporting documentation; and evaluating training resources and materials to ensure effective utilization of organizational funds. Requiring knowledge of education program administration, budget execution, procurement procedures, records management, and analytical methods to support the effective management of Employee Education Service programs and resources. Providing comprehensive administrative, operational, and programmatic support for Employee Education Service (EES), serving as a key resource in the planning, coordination, implementation, and evaluation of facility-wide education and training programs. Coordinating and administering a broad range of educational activities, including continuing education (CE), continuing medical education (CME), mandatory training, workforce development initiatives, leadership development programs, and other learning activities designed to support organizational goals and employee competency requirements. Serving as the central point of contact for education and training activities, providing guidance and technical assistance to employees, supervisors, service chiefs, and program managers regarding training requirements, enrollment procedures, educational funding processes, and applicable policies. Coordinating training requests from multiple services and disciplines, reviewing submissions for completeness and compliance, and tracking requests through approval and completion processes. Monitoring and maintaining education and training records within automated systems and databases to ensure the accuracy, integrity, and availability of data used for compliance reporting, accreditation reviews, audits, workforce planning, and leadership decision-making. Conducting periodic reviews of training records and reports to identify discrepancies, trends, deficiencies, or compliance concerns and recommending corrective actions as appropriate. Compiling, analyzing, and preparing recurring and ad hoc reports, statistical data, spreadsheets, briefing materials, and supporting documentation for leadership, accreditation surveys, fiscal audits, program evaluations, and regulatory reviews. Assisting in evaluating the effectiveness of educational programs by collecting and analyzing participation data, completion rates, and other performance metrics to support continuous process improvement and organizational learning objectives. Coordinating administrative and logistical support for educational meetings, conferences, workshops, and training events, ensuring required documentation, materials, schedules, communications, and reporting requirements are completed accurately and within established timeframes. Maintaining working knowledge of applicable VA policies, accreditation standards, regulatory requirements, and educational program guidelines to ensure compliance and effective program administration. Assigned as the TMS domain back up coordinator. Performing a wide range of fiscal management, budget administration, and resource management functions in support of Employee Education Service (EES) programs and activities. Executing, tracking, and monitoring education program budgets and funding allocations to ensure the effective utilization of financial resources in support of facility-wide training, workforce development, continuing education (CE), continuing medical education (CME), and other organizational learning initiatives. Work Schedule: Monday through Friday, 8:00 am to 4:30 pm. This is not a virtual position. Position Description/PD#: Program Specialist / PD031350 Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Approved. Permanent Change of Station (PCS): Not Authorized. US Department of Veterans Affairs