Legal Administrative Assistant

Job Summary

A busy and growing legal office in Shreveport, LA is seeking a dependable Legal Administrative Assistant to join its fast-paced team. This direct hire opportunity is ideal for an organized administrative professional who enjoys supporting attorneys, managing case details, tracking deadlines, and keeping important documentation accurate and up to date.

This role offers a stable Monday-Friday schedule, supportive team environment, and the opportunity to contribute to meaningful legal work. The office values reliability, professionalism, teamwork, and a proactive attitude. Candidates who take pride in follow-through, accuracy, and keeping cases moving efficiently will be well positioned for success.

Key Responsibilities

- Organize and maintain physical and electronic client files, case documents, and supporting records.
- Request, track, and follow up on medical records, documentation, and missing case information.
- Schedule and calendar court dates, appointments, deadlines, and other time-sensitive items.
- Prepare correspondence and legal-related documents using Microsoft Word.
- Enter, update, and manage case information in databases, spreadsheets, and office systems.
- Provide administrative support to attorneys and office staff while maintaining confidentiality and accuracy.

Compensation and Benefits

- $16.00-$18.00 per hour, depending on experience.
- Annual equivalent of $33,280-$37,440.
- Direct hire opportunity.
- Monday-Friday schedule.
- Stable work environment with a supportive team.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Support attorneys and staff with case management, records organization, and administrative follow-up.
- Track case status, deadlines, documentation requests, and missing information.
- Prepare correspondence, maintain accurate files, and update databases and spreadsheets.
- Assist with filing, scanning, calendaring, and general legal office administration.

- 1-2 years of administrative experience required.
- Legal office experience is helpful, but not required.
- Proficiency with Microsoft Word, Excel, Outlook, and general office software.
- Strong organizational skills with the ability to manage deadlines and prioritize multiple tasks.
- Excellent attention to detail, follow-through, and record accuracy.
- Strong written and verbal communication skills.
- Professional demeanor, positive attitude, reliable attendance, and strong work ethic.
- Ability to handle confidential information with discretion.

Preferred Qualifications

- Prior experience in a legal office or professional services environment.
- Experience requesting, tracking, or organizing medical records or case-related documentation.
- Familiarity with legal terminology, court deadlines, calendaring, or case management processes.
- Comfortable working in a busy office environment with changing priorities.