Scheduling Coordinator

Avondale Terminal Services has become integral to HOST’s continued efforts of shifting the transportation paradigm and rethinking how cargo moves – providing exceptional service and solutions to our customers.

Position Summary: HOST is currently looking for a skilled and dynamic Scheduling Coordinator to act as a liaison between our customer support and vessel operations departments. The ideal candidate must be able to work with a diverse range of personalities in a fast-paced environment where daily activities can be highly varied. As a coordinator, you will have a crucial role to play in supporting the customer service, traffic, and vessel operations teams to ensure smooth and successful operations.

Essential Responsibilities and Duties:

• Prepare and manage documentation, including work orders, vessel files, manifests, bills of lading, and delivery orders for routing materials.

• Responsible for all daily handling of paper and electronic documentation, including review, tracking, scanning, filing, maintenance, and retrieval of departmental documents.

• Conduct data entry and maintain effective telephone communications.

• Build strong relationships with customers, vendors, and co-workers.

• Process vessel documentation and manage document controls efficiently, ensuring timely completion of Bills of Lading (BOLs), Storage Confirmations, Packing List and Coil List.

• Assist the Scheduling Manager with document management in SharePoint, including maintaining vessel, barge, and terminal packing lists.

• Assist the Scheduling Manager with any communications to customers and vendors regarding operational updates during holidays, weekends, and off-hours.

• Assist the Traffic Manager as needed with the responsibilities at Scale House and Gate 5.

• Process and fulfill truck documentation within internal system, as needed.

Education, Knowledge, Experience, Skills, and Abilities Required:

• Candidate must be proactive, flexible, and a self-starter with the ability to prioritize and execute multiple activities in a fast-paced work environment.

• Must be able to manage the varied tasks associated with multiple projects.

• Superb organizational and interpersonal skills.

• Must be able to multitask and prioritize, work independently, be extremely detail-oriented, and be forward-thinking.

• Possess strong skills and proficiency with Microsoft Word, Excel, PowerPoint, and Outlook, as well as inventory system software/

• Preferred: Degree in supply chain and logistics or relative fields

Physical Requirements:

• Must meet “fit for duty” requirements upon job offer (pre-employment physical and drug test)

• The employee must meet physical requirements.

• Ability to lift up to 25 pounds.

• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

For more information, please visit or Apply Online Here

HOST, and its affiliated companies, is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.