Plant Administrative Assistant

Plant Administrative Assistant

We are seeking a highly organized and detail-oriented Plant Administrative Assistant to provide administrative support across a manufacturing facility. This role supports multiple departments while handling confidential information, coordinating plant activities, and ensuring efficient day-to-day office operations.

The ideal candidate will have prior administrative experience in a manufacturing environment, strong Microsoft Office skills, and the ability to manage multiple priorities with minimal supervision.

Key Responsibilities

• Provide administrative support to various departments throughout the plant.
• Manage and update digital display monitors, bulletin boards, SharePoint sites, and email distribution lists.
• Coordinate meeting logistics, including reserving facilities, ordering supplies, arranging meals, and supporting executive or customer visits.
• Assist with copier maintenance, toner replacement, and office supply inventory.
• Administer the employee uniform program by:
  • Serving as the primary point of contact with the uniform vendor and employees.
  • Placing new orders.
  • Processing change requests.
  • Cancelling orders as needed.
• Coordinate direct sales ordering and manage online invoice payments through the eProcurement system.
• Maintain employee locker assignments, conduct locker audits, and coordinate locker clean-out upon employee separation.
• Participate in weekly recruiting meetings for production employees and maintain hiring and termination tracking spreadsheets.
• Assist with interview day logistics and onboarding activities for new employees during their first week.
• Help plan and coordinate employee engagement activities and community involvement initiatives.
• Handle confidential employee and business information with professionalism and discretion.
• Perform other administrative duties as assigned.

Additional Responsibilities

• Compile, analyze, and reconcile reports.
• Maintain business records, files, and documentation.
• Receive, sort, and distribute incoming mail.
• Prepare routine correspondence and administrative documents.
• Coordinate travel arrangements and meeting logistics.
• Process purchase orders, invoices, expense reports, and bill payments.
• Utilize Microsoft Office applications, including Word, Excel, PowerPoint, database management, and presentation software.
• Perform high-volume administrative work while maintaining a high level of accuracy.
• Exercise sound judgment and work independently with minimal supervision.

Required Qualifications

• High school diploma or GED required.
• Minimum of 2 years of administrative experience in a manufacturing environment.
• Strong proficiency with Microsoft Office Suite, including: Word, Excel, PowerPoint.
• Excellent organizational, communication, and time management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to work with confidential information professionally.
• Typing speed of approximately 60 words per minute preferred.

Preferred Qualifications

• Experience using Kronos or a similar payroll/timekeeping system.
• Experience supporting plant operations or manufacturing leadership.
• Experience with SharePoint and eProcurement systems.

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services. Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.