Administrative Assistant

Administrative Assistant Location: On-site, Cleveland, OH, 44106 Pay: $18.50/hour Hours: Monday Friday, 8:00am-4:30pm Length: Contract through September 2026 Join Our Team as a Dynamic Administrative Assistant Support Critical Medical Departments! Are you a highly organized, professional Administrative Assistant looking to make a meaningful impact in a vibrant healthcare environment? This is your opportunity to support leading physicians and departments at a prestigious medical facility. You'll play a key role in ensuring smooth operations, coordinating vital meetings, and managing essential administrative tasksall within a collaborative and mission-driven setting. If you thrive in fast-paced environments and excel at multitasking with precision and professionalism, we want to hear from you! Must Haves: High School Diploma or GED required; Associate's Degree or college coursework preferred. Minimum of 3 years of administrative experience in a healthcare or professional setting. Proficiency with Microsoft Office Suite, calendar management, and general office equipment. High-level experience managing complex calendars, coordinating multi-participant meetings, and resolving scheduling conflicts in a fast-paced environment. Exceptional organizational skills with keen attention to detail, and strong verbal and written communication What You Will Do: Provide dedicated administrative support to Physician Chiefs and departmental staff, ensuring seamless day-to-day operations. Manage complex calendars and coordinate meetings, including agendas, minutes, and materials using MS Outlook, PowerPoint, and AI transcription tools. Assist with correspondence, phone calls, and document preparation, ensuring clarity and professionalism. Organize departmental projects and events, collaborating effectively with internal teams and external stakeholders. Support reimbursement processes and other operational duties as needed, demonstrating initiative and good judgment. Maintain compliance with all policies, including safeguarding Protected Health Information (PHI) through annual training and adherence to UH policies. Required Skills: High School Diploma or GED required; Associate's Degree or college coursework preferred. Minimum of 3 years of administrative experience in a healthcare or professional setting. Exceptional organizational skills with keen attention to detail. Strong verbal and written communication abilities. Proficiency with Microsoft Office Suite, calendar management, and general office equipment. Ability to handle sensitive information with discretion and exercise sound judgment. Flexibility to adapt to changing priorities and deadlines. Experience with medical terminology and hospital systems highly advantageous. Nice to Have Skills: Experience with Oracle/SSI Markview or similar ERP systems. Familiarity with GPS scheduling tools. Previous work supporting physicians or healthcare teams. Knowledge of reimbursement processes and billing. Preferred Education and Experience: 3+ years of relevant administrative experience. College coursework or an Associate's Degree is a plus. Prior experience working in a hospital or healthcare setting. Other Requirements: Ability to work full-time hours from 8:00 AM to 4:30 PM, Monday through Friday. Must be able to pass a background check, drug and TB screening