Financial Administrative Assistant

Administrative Assistant At U.S. Bank, we're on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel atall from Day One. Provides a broad range of administrative, operational, and office support services for the Impact Finance Chief Administrative Officer (CAO) and the broader CAO organization, as well as the Director of Shared Services. This role supports executive operations, employee experience, and day-to-day business continuity across Impact Finance, serving as a key point of coordination for leaders, team members, enterprise partners, and visitors. Responsibilities include administrative support for senior leaders, coordination of meetings and events, management of communications and documentation, and operational support related to facilities, logistics, and employee needs. This role will also provide front desk and reception coverage as needed, serving as a first point of contact for visitors and employees in the St. Louis office location. The Administrative Assistant plays an important role in ensuring a professional, organized, and efficient environment that enables Impact Finance leaders and teams to focus on strategic priorities. Key Responsibilities Provide direct administrative support to two senior executives: the Impact Finance CAO and the Director of Shared Services -- including calendar management, meeting coordination, travel arrangements, and expense support Support meetings, town halls, leadership sessions, offsites, and employee experience activities, including room scheduling, materials preparation, and logistics Prepare, edit, and distribute correspondence, presentations, reports, and other documentation for leadership and broader CAO initiatives Track action items, information requests, and deadlines to support effective follow-through across CAO-led efforts Support operational and business continuity activities such as facilities coordination, office supplies, employee onboarding/offboarding logistics, and general office administration Serve as a liaison for routine requests between Impact Finance teams and enterprise partners (e.g., HR, Finance, Technology, Facilities) Provide front desk and reception coverage as required, including greeting visitors, managing guest check-in, monitoring shared mailboxes, etc. Maintain confidentiality and exercise sound judgment when handling sensitive information and executive matters Support special projects and ad hoc requests aligned to CAO priorities and Impact Finance initiatives Basic Qualifications High school diploma or equivalent Typically five or more years of experience in administrative, executive assistant, or office support roles Preferred Skills / Experience Experience supporting multiple senior leaders and interacting with a wide range of stakeholders in a professional setting Well-developed reading and writing skills Strong organizational skills with the ability to manage multiple tasks, priorities, and deadlines simultaneously Demonstrated administrative, clerical, and office coordination capabilities in a fast-paced environment Ability to identify issues, resolve exceptions, and organize information into clear, usable formats Effective verbal and written communication skills with attention to detail and professionalism Proficient computer navigation skills using Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) Customer-service mindset appropriate for front desk and visitor-facing responsibilities Ability to stand for extended periods of time and may be required to lift bags/boxes of coin weighing up to 50 pounds Location Expectations The role is in-office 5 days a week to manage the front desk reception area and welcome visitors. If there's anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants. Benefits: Healthcare (medical, dental, vision) Basic term and optional term life insurance Short-term and long-term disability Pregnancy disability and parental leave 401(k) and employer-funded retirement plan Paid vacation (from two to five weeks depending on salary grade and tenure) Up to 11 paid holiday opportunities Adoption assistance Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law. The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $22.50 - $30.00