Workplace Project Manager - Greater Boston Area

Join MovePlan and you'll be part of a people-first business that's been doing workplace change the right way since 1986.


For 40 years, we've built a culture where people are supported to do their best work, grow fast, and take real ownership. You'll have the chance to work across different industries, solve meaningful challenges, and build your career in a way that feels exciting-not boxed in.


MovePlan is ambitious, supportive, and built for development. We're also female owned and led, and diversity, equity and inclusion are part of who we are. We hire and reward based on performance and potential, and we welcome people from all backgrounds.


We take care of our people with strong benefits, competitive time off, and flexible working -something we've done long before "hybrid working" became the norm. You'll also have access to the right mentors, teams, and training to help you grow and thrive in a fast-paced highly mobile industry.


Benefits

• Competitive salary, paid time off, and health insurance, FSA

• 2-week sabbatical after 5 years

• Birthday day off

• Paid time off to volunteer or give back to an organization you care about

• 401k with company matching

• Long and Short-Term Disability

Role summary


You'll support workplace change and relocation projects for MovePlan's growing client base across financial services, media & tech, pharma & healthcare, education, and public services. Taking a consulting-led approach, you'll partner with the other MovePlan staff to lead projects and support clients from startups to global multinationals to shape the right strategy and deliver projects that are grounded in industry best practices.


You'll lead projects across various stages, including stepping into active projects and helping to prepare project set up activities for new initiatives.


You'll work in a hybrid capacity, balancing on-site requirements with work from home opportunities along with the occasional need to travel within and outside of this region.


You'll be part of a team of MovePlan individuals who are committed to delivering high quality, value-added services and outputs to our clients.


You'll support business growth by creating meaningful relationships with existing clients and identifying opportunities for new accounts.


What you'll be doing

• Representing MovePlan confidently and professionally on client sites

• Preparing and leading the strategy, management, and delivery of workplace transition projects

• Creating and delivering stakeholder and employee communications that ensure all are informed, prepared and motivated to support goals

• Leading and documenting client and internal project meetings

• Managing project scope, schedules and budgets

• Assessing, documenting and mitigating project risks, actions, issues and decisions

• Preparing analysis and reporting

• Coordinating with and scheduling internal and external business partners or vendors

• Performing on-site space audits and inventories

• Ownership and quality control of all project data and outputs

• Delivering presentations virtually and in-person

• Completing internal MovePlan administrative tasks

• Supporting on-site project activities (locally and travelling)

• Occasional weeknight and weekend work on-site

• Supporting business development through networking, events, and proposal activity

What you'll need

• 5+ years' experience in managing and leading projects
• Customer service or hospitality experience with a passion for service
• Strong leadership, communication and presentation skills
• Great organization skills, attention to detail, and written communication

• Ability to adapt quickly and remain effective in
  fast-paced environments

• Strong time management and follow-through skills

• Ability to manage multiple priorities and deadlines simultaneously

• Ability to maintain professionalism and composure under pressure

• Demonstrated problem-solving and decision-making skills

• Ability to build relationships and collaborate effectively with cross-functional teams

• Self-motivated with the ability to work independently and take initiative

• Experience coordinating vendors, consultants, or external partners

• Comfortable with ambiguity and evolving requirements

• Proficient in Microsoft Office skills (Excel, PowerPoint, Teams)

• Positive, team-oriented attitude with a willingness to support broader team needs

• Willingness to travel and work occasional weekends

Nice to have

• Experience in one or more of the following:

-Leading events or teams

-Supporting move, workplace, or change management projects

-Working in a consultant role

-Marketing, graphic design, or sales-oriented roles

• Corporate/Residential real estate or facilities management experience

• Active Change or Project Management certifications or similar

• Active membership within industry networking organizations