Licensing Associate

Licensing Associate

Title: Licensing Associate

State Role Title: Salary Non-Specified

Hiring Range: $42,328 - $50,793.60 commensurate with education and experience

Pay Band: UG

Agency: VA Cannabis Control Authority

Location: Henrico, Virginia, United States, 23228

Job Duties

Licensing & Registration Administration

Understanding of cannabis licensing requirements, patient certification processes, and product registration standards.

Ability to review applications for accuracy, completeness, and regulatory compliance.

Skill in managing high volume administrative workflows and maintaining accurate records.

Ability to support fee collection, reporting requirements, and system data integrity.

Regulatory Compliance Support

Ability to identify potential compliance issues during application and documentation review.

Ability to reliably report facility concerns to compliance and enforcement staff.

Understanding of regulatory requirements governing cannabis facilities and product standards.

Reporting & Documentation

Ability to prepare and maintain organized documentation supporting program oversight.

Skill in drafting reports related to licensing, product registration, and regulatory matters.

Strong attention to detail in maintaining accurate and auditable records.

Stakeholder & Public Interaction

Strong communication skills for responding to inquiries from a diverse group of program stakeholders.

Ability to provide clear guidance on licensing requirements and program processes.

Professionalism in representing the agency in interactions with cannabis facilities and the public.

Administrative & Technical Proficiency

Ability to use licensing databases, registration systems, and document management tools.

Skill in managing confidential information in accordance with state and agency policies.

Ability to prioritize tasks and meet deadlines in a fast paced regulatory environment.

Other duties as assigned

Follow workplace safety regulations and adhere to applicable standards, processes, and programs established for your position.

Report unsafe work conditions to your supervisor.

Immediately report work-related incidents to your supervisor and participate in accident investigation requests.

Minimum Qualifications

Ability to learn state cannabis laws, regulations, and program requirements.

Licensing, registration, and permitting processes within a regulatory agency.

Documentation standards and administrative procedures.

Basic understanding of compliance and enforcement concepts.

Application review and data verification.

Written and verbal communication.

Customer service and stakeholder engagement.

Report drafting and recordkeeping.

Use of databases, spreadsheets, and digital filing systems.

Interpret and apply regulatory requirements.

Maintain confidentiality and handle sensitive information.

Work independently and collaboratively with regulatory staff.

Manage multiple priorities with accuracy and attention to detail.

Communicate effectively with diverse stakeholders.

Minimum Education

Bachelor's degree in public administration, business administration, health administration, regulatory affairs, or a related field, or equivalent combination of education and professional experience.

Minimum Experience

Experience in administrative support, licensing, permitting, or regulatory program operations.

Experience working with the public or in an environment with a strong focus on customer service.

Additional Considerations

Preferred (Optional) Education and Experience

Experience in a government agency or regulatory environment.

Experience with cannabis licensing, patient certification systems, or healthcare related registration programs.

Experience using licensing or case management software platforms.

Additional training or certification in regulatory compliance or administrative management.

Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Contact Information

Name: VCCA Recruitment Team

Email: View email address on click.appcast.io

Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Please call View phone number on click.appcast.io for assistance.

The Commonwealth of Virginia is an Equal Opportunity Employer. It is the policy of the Commonwealth of Virginia to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, disability, genetic information, pregnancy, childbirth or related medical conditions in the recruitment, selection, and hiring of its workforce.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer