Sourcing Specialist

Job Description

Job Description

Job Title: Sourcing Specialist / Sourcing Analyst Job Description

This role supports a strategic sourcing and procurement team during a period of departmental transition. The Sourcing Specialist will manage contracts through their full lifecycle, maintain accurate vendor and procurement data, and ensure that approvals, documentation, and workflows are processed accurately and on time. This position is ideal for someone early in their career in procurement, sourcing, vendor management, risk, or compliance who enjoys detailed administrative work, process improvement, and data analysis, and who wants to make an immediate impact in a collaborative, hybrid work environment.

• Manage contracts through their full lifecycle, ensuring all required actions are completed on time.
• Review contract timelines, renewal dates, and key milestones to ensure they are met.
• Verify that contracts contain appropriate approvals, signatures, and supporting documentation.
• Maintain accurate and up-to-date records within contract management systems and procurement databases.
• Monitor contract status and follow up with internal stakeholders and vendors as needed.
• Support vendor management and sourcing processes across the procurement function.
• Assist with gathering, updating, and maintaining vendor information and documentation.
• Review procurement and vendor data for completeness, consistency, and accuracy.
• Help identify process gaps, business risks, and compliance concerns within sourcing and procurement activities.
• Support procurement initiatives, testing activities, and system or process improvement efforts.
• Assist with vendor risk reviews and compliance-related activities, including documentation and reporting.
• Promote consistency across sourcing and procurement processes by following and reinforcing standard procedures.
• Support standardization efforts related to contract and vendor documentation and recordkeeping.
• Assist the team with reporting, data analysis, and operational projects to support business decision-making.
• Identify opportunities to improve workflows and leverage technology solutions where appropriate.
• Ensure contracts are managed through completion, including confirming that all required signatures and approvals are obtained.
• Review contract terms and timelines to identify potential gaps, risks, or issues that may impact business operations.
• Collaborate with multiple departments to support procurement, vendor management, and risk and compliance activities.
• Follow established processes and controls to ensure compliance with internal policies and procedures.
• Communicate clearly with team members, stakeholders, and vendors regarding contract status, documentation needs, and process changes.

• Strong administrative and organizational skills with the ability to manage detailed documentation.
• Excellent attention to detail and accuracy in reviewing contracts, vendor information, and data.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong Microsoft Excel skills and proficiency in data management.
• Effective written and verbal communication skills for interacting with internal stakeholders and vendors.
• Ability to follow established processes and ensure compliance with policies and procedures.
• Comfort with learning new systems and processes related to procurement and contract management.
• Demonstrated ability to work independently while collaborating across multiple departments.
• Strong problem-solving and critical thinking skills.
• Understanding of procurement, contract management, risk assessment, and basic sourcing concepts.
• Interest in risk and compliance considerations, including identifying gaps and risks in contracts and processes.

• 0–2 years of experience in sourcing, procurement, vendor management, contract administration, risk management, or compliance preferred.
• Exposure to procurement systems or contract management platforms is an advantage.
• Experience reviewing documents, approvals, and workflow processes is beneficial.
• Analytical mindset with an interest in business operations and process improvement.
• Experience supporting vendor relationships or procurement activities.
• Bachelor’s degree in Business, Supply Chain, Finance, Operations, or a related field preferred.
• Equivalent professional experience will be considered in place of a degree.
• Experience with data analysis and reporting in a business or operations environment.
• Familiarity with strategic sourcing concepts and vendor management practices.
• Interest in building a career in sourcing, procurement, vendor management, risk, or compliance.
• Motivation to contribute during a significant organizational transition and grow into a long-term role.

The role operates in a hybrid work environment, with an expectation of working onsite three days per week and remotely on the remaining days. The standard schedule is 8:00 a.m. to 4:30 p.m., providing a consistent daytime work pattern. You will work closely with a collaborative sourcing and procurement team and interact with stakeholders across multiple departments. The position offers exposure to procurement systems, contract management platforms, and data tools such as Microsoft Excel. This is a contract-to-hire opportunity with long-term growth potential, hands-on experience in sourcing and procurement, and meaningful involvement in vendor management, risk assessment, and compliance processes during an important organizational transition.

This is a Contract to Hire position based out of Neenah, WI.

The pay range for this position is $27.00 - $29.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Neenah,WI.

This position is anticipated to close on Sep 8, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.